Junior NA GFS Executive Assistant

2 Weeks ago • All levels • $62,101 PA - $107,642 PA

Job Summary

Job Description

The Junior EA will provide support for daily executive activities through calendar management, travel coordination, and various administrative tasks. Reporting to the SVP Global Finance Systems & Automation, the EA provides confidential and professional support. Responsibilities include coordinating calls, meetings, events, preparing team updates and newsletters, consolidating data submissions, and onboarding new joiners. The role also involves managing appointments, handling meeting logistics, coordinating business travel, scheduling meetings and calls, preparing presentations and documents, submitting expense reports, raising purchase requisitions, reviewing invoices, and archiving files. The position requires maintaining action lists, following up on items, ensuring version control, and providing support to GFS leads as needed.
Must have:
  • Prioritize and coordinate appointments for efficiency.
  • Manage meeting logistics (rooms, attendees, invitations).
  • Coordinate and book business travel.
  • Schedule and coordinate regular and ad-hoc meetings/calls.
  • Prepare presentations and documents.
  • Submit travel expense reports.
  • Raise and process purchase requisitions.
  • Review purchase invoices and approve payments.

Job Details

The Junior EA will support daily executive activities through calendar management, travel coordination, and administrative tasks. Reporting to the SVP Global Finance Systems & Automation, the EA provides confidential and professional support to the SVP, her team, and the VP GFS Global SSC in North America. You will coordinate calls, meetings, events, preparing team updates and newsletters, consolidating data submissions, and onboarding new joiners. What you'll be doing: Calendar/Diary & Meeting Management
  • Prioritize and coordinate appointments to maximize time efficiency, manage meeting conflicts, and reschedule as necessary.
  • Handle meeting logistics: book rooms and facilities, coordinate attendees, and issue invitations with relevant information.
  • Coordinate and book business travel, ensuring approvals, updating the calendar, and preparing itineraries.
  • Schedule and coordinate regular and ad-hoc meetings/calls, ensuring the appropriate medium and availability.
  • Collate meeting papers and supporting documents prior to each call/meeting.
General Administration
  • Participate in meetings and calls, taking notes and preparing minutes and actions.
  • Maintain a list of actions and follow-up items, issuing timely reminders.
  • Prepare presentations and documents from drafts, ensuring version control.
  • Submit travel expense reports and receipts in accordance with policy.
  • Raise and process purchase requisitions, ensuring correct cost coding and approvals.
  • Review purchase invoices, confirm receipt, and approve payments.
  • Archive files/documents for ease of retrieval, ensuring confidentiality.
  • Provide support to GFS leads as required.

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About The Company

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, deliver digital marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realise their financial goals and help them to save time and money.

We operate across a range of markets, from financial services to healthcare, automotive, agrifinance, insurance, and many more industry segments.

We invest in talented people and new advanced technologies to unlock the power of data and innovate. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.

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