Office Associate

Description

We are looking for an Office Manager who is proactive, highly organized, and truly cares about the details that keep an office running smoothly. This is not a behind-the-scenes role – it's a central position with a direct impact on the day-to-day operations of the entire team.

📍 Job Type: Full-time

📄 Contract Type: CLT, Fixed Term Contract (Maternity Replacement)

⏰ Working Hours: Work days and hours are from MON-FRI 10:00 to 19:00,

Flexibility required: May occasionally need to stay later or come in on Saturdays to support contractor visits, office maintenance, or other operational needs.

Office Operations

• Manage the day-to-day operations of the office, ensuring a functional, welcoming, and well-structured environment.
• Seek out, shortlist, and manage contractors/vendors for administrative and facilities needs
• Ensure facilities comply with regional health and safety requirements
• Oversee maintenance, office supplies, and other facilities-related needs.
• Create simple and efficient processes to streamline the team’s routine and anticipate potential needs.

Executive Support & Logistics

• Organize executive schedules and travel arrangements, including accommodation, transportation and meals

Culture & Events

• Plan and execute the company’s annual event.
• Support the organization of client events, ensuring a flawless experience from start to finish.
• Coordinate logistics, invitations, venues, catering, and materials for meetings, workshops, and special gatherings.

Administrative Routines

• Manage the office’s processes for invoice payments and tracking in accordance to PTW’s guidelines
• Cost analysis and comparison to ensure maximized value for money of goods and services for new and renewed contracts
• Manage contracts with vendors.

Requirements

• A minimum of 3 years' experience in a similar role. Previous experience in Office Management and/or Executive Assistance.
• Well-versed in technical operations and facilities management best practices.
• Experience organizing travel, corporate events, and facilities routines.
• Organized and detail-oriented, with the ability to manage multiple tasks simultaneously with agility and autonomy.
• Analytical/critical thinking skills to effectively and efficiently solve problems.
• The ability to thrive in a fast-paced environment with competing and constantly changing demands.
• Strong verbal and written communication skills, with a professional and courteous demeanor when interacting with suppliers, team members, and clients.
• Proficiency in English mandatory.

Benefits

• Competitive remuneration.
• Health insurance.
• Life Insurance.
• Private pension,
• Transportation allowance.
• Meal ticket.
• Dynamic, multicultural and fun environment.
• You will be working at the world's leading provider of game services.
• Supportive community inclusive of LGBTQ+, and any age, ethnicity, religion, or disability.
• Dedicated employee wellbeing program.
• Career growth opportunities.