Project Lead, Scheduling & Ops

Your Role Accountabilities: 

• Air Copy Creation: responsible for conducting research and analysis to resolve issues and provide necessary information to Content Customization to create the air copy.  Will follow up on outstanding issues related to the creation.  May need to view version with Content Customization regarding issues with files and act as a liaison between internal groups and Content Customization to ensure correct version gets to air. 

• Authorizing Orders, Utilizing/Updating trackers, and documents, along with adding notes and reconciling Xytech work orders.  

• Responsible for timely and accurate ordering, maintenance, and scheduling for air copy workflow. Verifying order data when imported into Inventory System. Follow-up on close-to-air and overdue deliveries 

• The project lead will support all systems utilized by scheduling & post operations for air copy creation and management including, effective communication (email, slack, teams, and or zoom platforms) with all partners including network programming teams, Content Customization, Content Operations, Broadcast Operations, and S&P.  

• Expected to provide training for new hires, recurrent training for staff, cross training opportunities within the Scheduling, & Post Ops team.  

• Support all operational needs by providing consistent standards to support maximum playout to air and department metrics.   

• Problem solving and communicating with internal partners to find resolutions on behalf of content customization air copy creation workflow. Making sure all parties are aware of any issues.  

• Schedule and Project Manage workflows for all post production edit/audio/graphic design sessions.  

• Schedule all edit, audio, & graphic design resources (including personnel). This includes all aspects of post-production process: providing Xytech job numbers, requesting editors/artists, audio mixers/sound designers, & graphic artists, confirming edit, audio, & graphic sessions, and updating session information. 

• Manage the post production work for promos and programs (i.e.on-air and off-air spots/promos, topical promos, promo menus, program compressions, reversions, repackages, reformats, special projects, upfronts, stunts, & corporate projects etc.) 

• Proactively build and nurture relationships with network marketing, production, and programming teams as well as Warner Bros. Discovery corporate business depts., including Ad Sales.  Act as primary contact for post-production needs across multiple client businesses and departments.   

• As point person, vet incoming special projects for feasibility, raise concerns, if applicable, and work with manager to create plan of execution for said project to meet client/partners objectives. 

• Maintain an updated postproduction calendar and edit tracker/documents for all on-going projects. 

• Oversee and ensure valid project and or budget/project codes/job numbers are assigned for each project(s).  Create Xytech job/Project numbers for edit audio, & graphics sessions.  

• Liaise with vendors and internal partners on timely delivery of media.  Work with internal partners to identify assets that have been centrally ingested and archived. Manage program materials through the Technical Evaluation process and schedule necessary edit sessions to fix issues in house.   

• Communicate specific needs for each, edit, mix, & graphics session to assigned artists prior to and during the session. Includes edit suggestions, credit lists, scripts, etc. Address any logistical or technical challenges prior to project start date.  

• Work with editors and media manager on reserving, archiving, or deleting necessary project media. 

• Gather all necessary materials/sources for each edit, audio, graphics session - credits, music, narration, graphics, additional footage, etc. 

• Ensure prompt delivery of all assets needed for air by conducting missing asset cross checks and coordinating after-hours fixes for assets when needed. 

• Monitor, track, verify, and troubleshoot ALL US NETS short and long form transcodes/transfers to ensure broadcast deliveries via (Mediaflex, Media Shuttle, Vantage, Signiant, Journey/Promo Exchange etc.,) on daily basis. 

• Communicate centralized reporting and/or critical information to internal/external partners regarding project status and urgent deadlines. 

• Research the availability of file-based media and work with Media Manager to restore files for edit/audio sessions. 

• Work with Edit Ops and Media Ops to push finalized file-based projects to archive. 

• Communicate new or updated Post Production processes and procedures to corporate and network internal partners.   

• Complete department cost/utilization reports for edit/mix sessions and ensure proper billing/utilization of all projects (including reports for internal partners. 

Qualifications & Experiences: 

• Minimum of 4 years work experience required in post-production and/or business environment. 

• Four-year college degree or equivalent experience required. 

• Ability to accommodate flexible and dynamic work schedule. 

• Detail-oriented, extremely well organized, and self-sufficient in completing projects with little or no direction. 

• Must be self-motivated, highly organized, and able to handle multiple projects simultaneously under tight deadlines in a team environment. 

• Must be proactive and excel in a fast-paced, multi-tasking environment with excellent problem-solving and communication skills. 

• Strong computer skills with a high level of proficiency in Excel, Word, PowerPoint, internet research and e-mail using outlook, google, etc.. 

• Knowledge and hands on Mediaflex, Xytech, Toolkit, MORPH, DISCO, DEAL, Rally, experience preferred. 

• Exceptional written and verbal communication skills (email, slack, teams, & zoom) 

• Must have the legal right to work in the United States 

• Management has the right to add or change duties and job requirements at any time.