Executive Assistant

Description

• Proactively manage and optimize complex, ever-changing calendars, working closely with the manager to ensure his priorities are met on a daily, weekly, monthly, and quarterly basis and acting as a gatekeeper as appropriate
• Fulfill all incoming scheduling requests from across the company and provide ad hoc support to their teams as needed, independently resolving scheduling conflicts with little to no supervision
• Own all other day-to-day administrative functions (such as printing/scanning/signing documents, organizing and managing files, running errands, aggregating and managing internal reports, managing food/coffee orders, and fulfilling other tasks)
• Process and approve expense reports and purchase orders on behalf of his/her manager
• Coordinate complex, multi-city travel itineraries, and conference meeting schedules
• Manage special events and projects, including team off-sites, corporate-level events for the business development team, and corporate greeting cards and gifts
• Represent his/her manager with professionalism, creating a welcoming environment for internal and external stakeholders
• Attending meetings and taking notes, including follow up action items
• Interacting with both internal and external partners for a variety of activities
• 20-30% personal assistance, running errands and coordinating with their families and personal contacts as needed 

• Career executive assistant with a minimum of 4 years of experience, preferably 6-9, with demonstrated longevity in previous roles
• Skilled communicator and writer who is highly thoughtful in all interactions
• Available as-needed beyond regular business hours during mornings, evenings, and weekends
• Experience with Microsoft Office, Google Apps, Slack, Oracle, and/or similar software
• Proactive, forward-thinking individual who is able to anticipate the needs of his/her manager and remain one step ahead at all times
• Team-player with a can-do attitude and an innate ability to adapt to different work styles, make things happen, and help broader team needs
• Tech-savvy, resourceful, and creative problem-solver with sound judgment and a demonstrated ability to resolve issues onsite and remotely
• Ability to juggle multiple priorities and to navigate high-pressure, time-sensitive needs with grace, a sense of urgency, and composure
• Strong English language skills are required for this role as we have a highly diverse and global business