Executive Assistant
About the job
SummaryBy Outscal
A seasoned Executive Assistant with 4+ years of experience is needed to support SVPs of Corporate Development & Communications. Must-have: calendar management, administrative tasks, travel coordination, and strong communication skills. Proactive, tech-savvy, and able to handle high-pressure situations.
Description
Scopely has an opportunity for a seasoned career Executive Assistant to support the SVP of Corporate Development and the SVP of Communications. The Executive Assistant will play a critical and highly-visible role in the company, supporting both personal and business needs.
The ideal candidate is a highly organized, service-oriented, and business-minded individual who is passionate about making a meaningful impact on the day-to-day operations and efficiency of his/her Executives, their teams, and the company at large. The right candidate will also help with administrative processes as we continue to build and scale our organization.
What you will do:
- Proactively manage and optimize complex, ever-changing calendars, working closely with the manager to ensure his priorities are met on a daily, weekly, monthly, and quarterly basis and acting as a gatekeeper as appropriate
- Fulfill all incoming scheduling requests from across the company and provide ad hoc support to their teams as needed, independently resolving scheduling conflicts with little to no supervision
- Own all other day-to-day administrative functions (such as printing/scanning/signing documents, organizing and managing files, running errands, aggregating and managing internal reports, managing food/coffee orders, and fulfilling other tasks)
- Process and approve expense reports and purchase orders on behalf of his/her manager
- Coordinate complex, multi-city travel itineraries, and conference meeting schedules
- Manage special events and projects, including team off-sites, corporate-level events for the business development team, and corporate greeting cards and gifts
- Represent his/her manager with professionalism, creating a welcoming environment for internal and external stakeholders
- Attending meetings and taking notes, including follow up action items
- Interacting with both internal and external partners for a variety of activities
- 20-30% personal assistance, running errands and coordinating with their families and personal contacts as needed
What you will need:
- Career executive assistant with a minimum of 4 years of experience, preferably 6-9, with demonstrated longevity in previous roles
- Skilled communicator and writer who is highly thoughtful in all interactions
- Available as-needed beyond regular business hours during mornings, evenings, and weekends
- Experience with Microsoft Office, Google Apps, Slack, Oracle, and/or similar software
- Proactive, forward-thinking individual who is able to anticipate the needs of his/her manager and remain one step ahead at all times
- Team-player with a can-do attitude and an innate ability to adapt to different work styles, make things happen, and help broader team needs
- Tech-savvy, resourceful, and creative problem-solver with sound judgment and a demonstrated ability to resolve issues onsite and remotely
- Ability to juggle multiple priorities and to navigate high-pressure, time-sensitive needs with grace, a sense of urgency, and composure
- Strong English language skills are required for this role as we have a highly diverse and global business
About Scopely:
Scopely is a leading mobile games company home to many top-grossing, award-winning franchises including Scrabble® GO, MARVEL Strike Force, Star Trek™ Fleet Command, Looney Tunes™ World of Mayhem, WWE Champions, The Walking Dead: Road To Survival™, YAHTZEE® With Buddies and Wheel of Fortune®: Free Play, among others. Scopely creates rewarding, immersive games that empower a directed-by-consumer experience. Founded in 2011, Scopely is fueled by a world-class team and a proprietary technology platform that personalizes gameplay at scale across one of the most diversified portfolios in the west. Recognized in Fast Company’s ‘World’s Most Innovative Companies’ and #2 on Deloitte’s ‘Technology Fast 500’ as one of the fastest-growing companies in North America, Scopely has achieved more than $1 billion in lifetime revenue by creating game experiences that are an important part of people’s lives. Scopely has global operations in Los Angeles, Barcelona, Boulder, Dublin (DIGIT game studio), London and Tokyo, with additional studios in seven countries across four continents. For more information, visit scopely.com.
Scopely is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, family or parental status, gender identity, veteran, or disability status, or other protected status.
Candidate information will be treated in accordance with our candidate privacy notice which can be found here: https://scopely.com/scopely-candidate-privacy-notice/
