Sr Associate - Travel & Expense
Job Summary
Job Description
The Sr Associate - Travel & Expense will manage and process travel and expense reports, ensuring compliance with company policies. Responsibilities include reviewing and validating expense reports, ensuring compliance with regulations, correcting errors, tracking approval workflows, supporting employee travel bookings, monitoring travel spending, ensuring policy adherence, conducting audits, preparing reports, acting as a point of contact for T&E inquiries, utilizing T&E software, and identifying process improvement opportunities. The role requires strong attention to detail, excellent communication, and collaboration with cross-functional teams. Proficiency in T&E software and a strong understanding of corporate travel policies are essential.
Must have:
- Process and review expense reports
- Ensure policy compliance
- Manage travel bookings
- Monitor travel spending
- Conduct audits and prepare reports
- Proficient in T&E software
- Excellent communication skills
4 skills required
Job Details
Description
Job Overview:
We are seeking a detailed-oriented and proactive Sr Associate - Travel & Expense to join our Finance team. In this role, you will be responsible for managing and processing travel and expense reports, ensuring compliance with company policies and regulations, and assisting employees with any queries related to travel expenses. You will also collaborate with cross-functional teams to ensure that all requests are handled in a timely and efficient manner.
Key Responsibilities:
- Processing and Reviewing Expense Reports:
- Review and validate travel and expense reports submitted by employees.
- Ensure compliance with company policies, applicable regulations, and tax laws.
- Correct errors or discrepancies in reports and collaborate with employees for timely resolutions.
- Request Management:
- Track and monitor the approval workflow for all T&E requests.
- Ensure all documentation is attached and the request is in line with company policies before submitting for approval.
- Travel Booking & Coordination:
- Support employees in booking business travel in accordance with corporate travel policies.
- Maintain relationships with travel agencies and vendors to ensure cost-effective travel options.
- Monitor travel spending to ensure budgets are adhered to.
- Expense Policy Compliance:
- Ensure all employees adhere to the travel and expense policies, providing guidance as needed.
- Conduct periodic audits of travel and expense reports for accuracy and compliance.
- Investigate and resolve any discrepancies, inconsistencies, or violations in expense claims.
- Documentation & Reporting:
- Prepare monthly, quarterly, and annual T&E expense reports for management review.
- Assist in the preparation of internal and external audits related to travel and expenses.
- Stakeholder Communication:
- Act as the point of contact for employees, managers, and departments for any T&E-related questions or issues.
- Provide support to employees regarding T&E request submissions, expense coding, and travel-related inquiries.
- System & Software Management:
- Utilize T&E software or company systems to manage requests, submissions, and approvals.
- Troubleshoot system issues and escalate to IT support when necessary.
- Continuous Improvement:
- Identify opportunities to streamline the T&E request and approval process for efficiency.
- Recommend improvements to T&E policies and practices based on feedback and evolving needs.
Required Qualifications:
- B. Com
- 3-5 years of experience in Travel & Expense management, Accounts Payable, or Finance operations.
- Proficient in using T&E software (e.g., Concur, SAP, Oracle, etc.).
- Strong understanding of corporate travel policies and expense reimbursement processes.
- Excellent attention to detail and organizational skills.
- Strong communication skills and ability to interact with cross-functional teams.
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