Sr Associate - Travel & Expense

5 Months ago • 3 Years +

Job Summary

Job Description

The Sr Associate - Travel & Expense will be responsible for managing and processing travel and expense reports, ensuring compliance with company policies and regulations, and assisting employees with any queries related to travel expenses. They will also collaborate with cross-functional teams to ensure all requests are handled in a timely and efficient manner. This involves reviewing and validating expense reports, ensuring compliance with policies and laws, managing travel bookings, monitoring spending, and preparing reports.

Must have:

B.Com degree
3+ years of experience in Travel & Expense or Finance operations
Proficiency in using T&E software (Concur, SAP, etc.)
Strong understanding of travel policies and expense processes
Excellent attention to detail and organizational skills
Strong communication skills to interact with cross-functional teams

5 skills required

5 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

-sap

oracle

cross-functional

organisational-skills

Job Details

Enphase Energy is a global energy technology company and a leading provider of solar, battery, and electric vehicle charging products. Founded in 2006, our innovative microinverter technology revolutionized solar power, making it a safer, more reliable, and scalable energy source. Today, the Enphase Energy System enables users to make, use, save, and sell their own power. Enphase is also one of the most successful and innovative clean energy companies in the world, with more than 80 million products shipped across 160 countries.

Join our dynamic teams designing and developing next-gen energy technologies and help drive a sustainable future!

We are seeking a detailed-oriented and proactive Sr Associate - Travel & Expense to join our Finance team. In this role, you will be responsible for managing and processing travel and expense reports, ensuring compliance with company policies and regulations, and assisting employees with any queries related to travel expenses. You will also collaborate with cross-functional teams to ensure that all requests are handled in a timely and efficient manner.

What You Will Do

Processing and Reviewing Expense Reports:

Review and validate travel and expense reports submitted by employees.
Ensure compliance with company policies, applicable regulations, and tax laws.
Correct errors or discrepancies in reports and collaborate with employees for timely resolutions.

Request Management:

Track and monitor the approval workflow for all T&E requests.
Ensure all documentation is attached and the request is in line with company policies before submitting for approval.

Travel Booking & Coordination:

Support employees in booking business travel in accordance with corporate travel policies.
Maintain relationships with travel agencies and vendors to ensure cost-effective travel options.
Monitor travel spending to ensure budgets are adhered to.

Expense Policy Compliance:

Ensure all employees adhere to the travel and expense policies, providing guidance as needed.
Conduct periodic audits of travel and expense reports for accuracy and compliance.
Investigate and resolve any discrepancies, inconsistencies, or violations in expense claims.

Documentation & Reporting:

Prepare monthly, quarterly, and annual T&E expense reports for management review.
Assist in the preparation of internal and external audits related to travel and expenses.

Stakeholder Communication:

Act as the point of contact for employees, managers, and departments for any T&E-related questions or issues.
Provide support to employees regarding T&E request submissions, expense coding, and travel-related inquiries.

System & Software Management:

Utilize T&E software or company systems to manage requests, submissions, and approvals.
Troubleshoot system issues and escalate to IT support when necessary.

Continuous Improvement:

Identify opportunities to streamline the T&E request and approval process for efficiency.
Recommend improvements to T&E policies and practices based on feedback and evolving needs.

Who You Are and What You Bring

B. Com
3+ years of experience in Travel & Expense management, Accounts Payable, or Finance operations.
Proficient in using T&E software (e.g., Concur, SAP, Oracle, etc.).
Strong understanding of corporate travel policies and expense reimbursement processes.
Excellent attention to detail and organizational skills.
Strong communication skills and ability to interact with cross-functional teams.