VP, Project Controls and Reporting

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

Position Overview:

This is for a newly launching major premium experiences and hospitality program. The Lead Project Manager will play a central role in delivering the hospitality program on time and within budget. You will be working with over 20 functional areas across the project that will sell, market, plan and deliver, collaborating with internal and external stakeholders.

Key Responsibilities:

• Project Planning: Develop comprehensive project plans, including timelines, milestones, and resource allocation, to ensure the successful execution of the hospitality program.

• Cross-business Collaboration: Accelerate alignment across teams, integrating different functions, defining, and driving better processes, and coaching and aligning teams and leaders to achieve their desired efficiency.

• Project Management Advancement: Advance the PMO by implementing common tools and structure, to ensure leaders and teams are aligned and meeting deliverables.

• Team Leadership: Build, lead and motivate a multidisciplinary team of project managers, coordinators, and specialists to ensure alignment with project goals and objectives.

• Stakeholder Management: Build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and partners, to facilitate effective communication and collaboration throughout the project lifecycle.

• Budget and Cost Management: Working closely with Finance, monitor project budgets, track expenses, and identify cost-saving opportunities to ensure the program remains within budgetary constraints.

• Risk Assessment and Mitigation: Identify potential risks and develop strategies to mitigate them, ensuring the successful delivery of the program despite unforeseen challenges.

• Quality Assurance: Establish quality standards and procedures to ensure deliverables meet or exceed client expectations and industry standards.

• Reporting and Documentation: Prepare regular progress reports, status updates, and documentation to keep stakeholders informed of project developments and milestones.

• Change Management: Proactively manage changes to project scope, schedule, and budget, ensuring appropriate approvals are obtained and stakeholders are adequately informed.

• Continuous Improvement: Advance the Project Management Function. Drive process improvements and best practices to enhance project efficiency, effectiveness, and overall outcomes.

• Compliance and Regulatory Requirements: Ensure all project activities comply with relevant laws, regulations, and industry standards, particularly those related to health, safety, and environmental sustainability.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, Project Management, or a related field; advanced degree or certification (e.g., PMP) required.

• Proven experience managing large-scale hospitality projects or programs, preferably within the hotel, resort, or tourism industry.

• Strong leadership and team management skills, with the ability to inspire and motivate cross-functional teams to achieve project objectives.

• Excellent communication, negotiation, and interpersonal skills, with the ability to effectively interact with stakeholders at all levels.

• Exceptional organizational and time management abilities, with a keen attention to detail and the ability to prioritize tasks in a fast-paced environment.

• Proficiency in project management tools and software, such as Microsoft Project, Airtable, or Smartsheet, and familiarity with industry-specific software and systems.

• Knowledge of hospitality operations, industry trends, and best practices, with a customer-centric mindset and a commitment to delivering exceptional guest experiences.

• Flexibility and adaptability to navigate ambiguity and changing priorities, with a proactive and solution-oriented approach to problem-solving.

• Ability to travel as needed to various project sites and locations, both domestically and internationally (Mexico and Canada).

• Strong business acumen and financial literacy, with the ability to manage budgets, analyze financial data, and make data-driven decisions to drive project success.

• Excellent PowerPoint capabilities

This role offers a unique opportunity to lead a high-profile hospitality program and make a significant impact on the organization's success. If you are a dynamic leader with a passion for hospitality and a track record of delivering results, we invite you to join our team and help us redefine the guest experience in the hospitality industry.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience.  Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$150,000 annually

Hiring Range Maximum:

$200,000 annually