Executive Assistant

Are you a person who thrives in a dynamic organization where you can fully utilize your skills and experience? NVIDIA is the world leader in Visual Computing. We are passionate about four markets: Gaming, Automotive, Enterprise Graphics and HPC/Cloud Datacenters; in addition to our traditional OEM business. We are well-positioned as the ‘AI Computing Company’, and our GPUs are the brains powering modern Deep Learning software frameworks, accelerated analytics, big data, modern data centers, smart cities, and driving autonomous vehicles.

We are looking for an experienced, dedicated and reliable Executive Assistant to provide general administration and project management support to the Ops organization. The ideal candidate is highly self-motivated, professional, and capable of managing their work and prioritizing tasks in a constantly evolving environment.

What you’ll be doing:

This role is full-time onsite in Santa Clara.

• Maintain efficient and productive calendars for Ops Leaders – optimize the operating calendar in a way that enables effective execution and alignment

• Act as the administrative point of contact between the executives and internal/external clients

• Work individually and with team members to plan and coordinate detailed logistics for events and conferences, including travel and setting up meetings with customers and partners involving webcasting and presentations. Also including managing travel documentation for business travel – provide necessary forms for Travel Visas & Passport Renewals, submit, and track

• Responsible for coordinating weekly staff meetings, monthly Business Review Meetings, quarterly All Hands, general meetings and celebrations

• Lead and manage event planning for celebrations including invitations, food, venue – must be detail oriented, creative, and up with the latest and greatest trends while budget conscious

• Create Excel Charts & PowerPoint presentations – key presentation creation/refinement including CEO/Board level slides, chart creation/formatting required in Excel, animation and innovative modern ideas required for PowerPoint slide creation

• Manage and coordinate service contracts and invoices for a variety of functional groups and maintain email aliases, org charts, invoice tracking, office supplies, etc.

• Address Space Planning & Facilities Requests – lead all aspects of space plans and facilities requirements for the team (includes floor re-shuffles, new hire setups, etc.)

• Assist in determining appropriate policies and procedures for infrequently executed tasks, support electronic document signing, etc.

• Work on special projects as needed and provide support to executives outside of normal business hours as necessary as well as handle corporate morale gifts – order gifts for life’s expected and unexpected events

What we need to see:

• BA degree or equivalent experience

• 8+ years of experience as an Executive Administrative Assistant reporting directly to a C-level executive

• Strong organizational, project management, and analytical skills with strong multi-tasking abilities

• Creative skills are essential, modern design ideas required to build PowerPoint slides

• Proven ability to work productively in a dynamic high-tech environment and handle sensitive information with appropriate confidentiality

• Demonstrated ability to work effectively in a global company

• Advanced MS Office, Outlook, and Teams/WebEx/ Zoom capability, including scheduling management for individuals and teams, building PowerPoint presentations, manipulating data in Excel, generating memoranda in Word, and preparing reports

• Professional level written and verbal communication skills while also possessing great interpersonal skills as you will need to work well with others and have the ability to learn from situations that go amiss

• Self-motivated, proactive, creative, flexible, and able to use good judgment to accomplish tasks on schedule with minimal direction and supervision

• Passionate overachiever who enjoys going above and beyond with minimal external disruption during work hours

Ways to stand out from the crowd:

• Balance multiple priorities and requests with appropriate attention to detail, follow up and confidentiality

• Demonstrated ability to develop and sustain a level of teamwork and integrity among staff and clientele

• Solution driven with a bias for action. Apply problem-solving skills to work through conflict in an effective and professional manner to maintain productive working relationships

• Longevity – willingness to grow within the company and contribute to its success

With competitive salaries and a generous benefits package, we are widely considered to be one of the technology world’s most desirable employers; we have some of the most forward-thinking and hardworking people in the world working for us and, due to unparalleled growth, best-in-class teams are rapidly growing! If you’re creative and autonomous with a real passion for your work, we want to hear from you!