Executive Assistant to the CEO

Who is Litmus 

Litmus is a growth-stage software company that is transforming the way companies harness the power of machine data to improve operations. Our software is enabling the next wave of digital transformation for the biggest and most innovative companies in the World – making Industrial IoT, Industry 4.0 and Edge Computing a reality. We just completed our Series B financing round, and we are looking to expand our team.

Why join the Litmus team 

You want to be a part of something great 

We pride ourselves on building the most talented and experienced team in the industry who knows how to win. We work hard and the results speak for themselves. We’re trusted by industry leaders like Google, Dell, Intel, Mitsubishi, Hewlett-Packard Enterprise and others as we partner to help Fortune 500 companies digitally transform. 

You want to define and shape the future

At Litmus you’ll have the opportunity to influence and enable Industrial Internet of Things, the next wave of technology essential for global digitization. We’re leading the industry in machine data analytics and edge computing to feed machine learning, artificial intelligence and other applications that rapidly change the way companies operate. 

You want to build and shape your career 

Join a growth-stage Silicon Valley company to build and define your career path in an environment that allows you to progress rapidly. Bring your unique experience, talent and expertise and add to it by collaborating with and learning from the brightest people in the industry.  

We are committed to hiring great people who are passionate about what they do and thrive on winning as a team. We welcome anyone and everyone who wishes to join the Litmus marketing team to apply and share their career experience, dreams and goals with us. 

• Executive Support: Provide direct, confidential administrative support to the CEO, including managing complex calendars, scheduling meetings, handling correspondence (proactive email management and drafting responses), expense reports, and preparing materials for meetings.
• Leadership Team Coordination: Extend support to other C-level executives and the leadership team as needed, facilitating communication and coordination across departments.
• Calendar & Travel Management: Expertly manage intricate calendars, anticipating needs and resolving conflicts. Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
• Meeting & Event Planning: Plan, organize, and execute executive meetings, leadership offsites, board meetings, and potentially assist with logistics for larger company-wide events and activities. Handle everything from venue selection and catering to agenda preparation and follow-up actions.
• Program Management: Apply program management principles to track executive priorities, manage small-scale projects, and ensure deadlines are met for key initiatives originating from the CEO & COO office.
• Reporting & Frameworks: Assist in the preparation, tracking, and reporting of Key Performance Indicators (KPIs) and Objectives and Key Results (OKRs) relevant to the executive team and company goals.
• Office Liaison: Serve as a point of contact for the executive office and assist with ensuring smooth operations within the executive area.
• Company Activities: Contribute to the organization and execution of various company-wide activities and initiatives, fostering a positive company culture.

• Proven experience as an Executive Assistant supporting C-level executives, preferably within the technology sector.
• Must be based in the San Francisco Bay Area. Strong preference for candidates able to work full-time from our office.
• Demonstrable experience in program management or managing complex projects.
• Solid understanding and practical experience with KPI reporting and OKR frameworks.
• Extensive experience managing complex calendars, coordinating international/domestic travel, and handling expense reports.
• Proven track record of successfully planning and executing meetings and events of various scales.
• Exceptional organizational, time-management, and problem-solving skills with meticulous attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced, dynamic environment.
• High level of professionalism, discretion, and confidentiality.
• Outstanding written and verbal communication skills; ability to draft clear and professional correspondence.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.

• Experience and proficiency with AI productivity tools (e.g., for scheduling, note-taking, research, content generation, automation).
  
• Based locally and can work in the Santa Clara office up to three times a week

A reasonable estimate of on-target earnings (OTE) is $100,000 to $130,000. Additionally, regular employees may be eligible for bonus programs (target included in OTE), equity, and benefits. The range is subject to change. Litmus takes into account a wide range of factors when determining an individual’s pay. These factors can include (but are not limited to) skill set, training and experience, licensure and certifications, and location and metropolitan area.

Find us at www.litmus.io