Clearance Coordinator

2 Months ago • 1 Years + • Administrative • $53,300 PA - $71,300 PA

Job Summary

Job Description

The Clearance Coordinator will support the Studio Clearances team in managing workflows and processes related to the production and marketing clearance of live-action and animation motion pictures. Responsibilities include maintaining clearance status reports, communicating with production offices and internal departments, assisting with dailies viewing, tracking payments, facilitating font licensing, processing clearance requests, conducting research, and utilizing various computer applications for document management. The role requires strong communication, multitasking, and prioritization skills, as well as proficiency in Microsoft Office Suite and advanced technology.
Must have:
  • 1+ year entertainment experience
  • Advanced technology proficiency
  • Strong communication skills
  • Multitasking and prioritization
  • Microsoft Office Suite proficiency
Perks:
  • Bonus
  • Long-term incentives
  • Full range of medical, financial, and other benefits

Job Details

Job Summary:

About the Role & Team

The Studio Clearances team handles many aspects of legal clearances, including those related to production and marketing of films and other content released theatrically and on various home entertainment formats including Disney+.  The team advises content production staff (e.g., production supervisors, producers, writers, art departments, set decorators, prop masters, costumers, editors, visual effects, animators) of clearance procedures.  In connection therewith, they also review scripts, screenings, artwork, dailies, rough and final cuts of films, websites, bonus content, behind the scenes/EPK materials, interviews, bloopers, deleted scenes, trailers, TV spots and other marketing materials, commercial tie-ins, print ads, DVD menus and packaging materials to identify potential clearance issues. 

The Clearance Coordinator will be a vital part of the clearance team providing day-to-day support managing workflows and processes in connection with the production and marketing clearance needs of live action and animation motion pictures, with an emphasis on use of computer applications for tracking and document management. 

What You Will Do

  • Maintain and manage clearance status reports, department contacts directory, clearance database for all bonus materials, production release forms, digital document signing and digital document filing
  • Communicate and coordinate with production offices in connection with meetings/calls, script distribution, clearance requests, payments, department forms and protocol
  • Communicate and coordinate with internal studio departments (e.g. legal, production, post production, marketing, consumer products) in connection with meetings/calls, screenings, exchange of documents and other information
  • Assist in viewing dailies
  • RIM advisor for the team
  • Facilitate and track required payments for research services, licensing, and/or other fees.
  • Facilitate and track font seat licensing assignments for each production
  • Under supervision, transmit, follow-up, and track standard clearance requests to outside parties
  • Perform internet/phone research in connection with fictional/non-fictional elements for films and/or obtaining rights information
  • Develop expertise with current and future computer applications utilized in the department
  • Search and retrieve archival department information as needed

Required Qualifications & Skills

  • At least 1 year entertainment experience, preferably in television/motion picture production and/or production legal
  • Proficiency in advanced technology as a means of problem-solving.
  • Strong critical thinking skills
  • Forward-thinking, ability to identify opportunities to increase efficiency and implement/ adapt to the change
  • Proven capability to take initiative and seek increased responsibilities
  • Outstanding written and verbal communication skills
  • Ability to multi-task in a fast-paced and fluctuating environment
  • Proficient in autonomously prioritizing work and managing deadlines
  • Strong proficiency with Microsoft Outlook and Word

Education

  • Bachelor’s degree or equivalent work experience


The hiring range for this position in Burbank, CA is $53,300.00 to $71,300.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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