The Event Coordinator at Zones LLC will plan, coordinate, and execute both in-person and virtual external events.  This role involves collaborating with the Event Marketing Manager and internal stakeholders to develop event strategies, manage logistics (including transportation and rooming lists), oversee registration and attendee management, and track budgets.  Responsibilities include preparing event materials, ensuring consistent branding, conducting post-event evaluations, managing event incentives, and coordinating with the creative team.  The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills.

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            <h3>Description</h3>
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                    <em>Position at Zones LLC.</em>
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                </p><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Job Title: Event Coordinator</span></b></div><div><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Company Overview:</span></b></div><div><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s&nbsp;really only&nbsp;one: Zones – First Choice for IT.<sup>TM</sup>&nbsp;&nbsp;Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.&nbsp;</span></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Job Summary: </span></b></div><div style="margin: 0.0in;"><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">We are seeking a highly organized and detail-oriented <strong><span style="font-family: Arial , sans-serif;">Event Coordinator</span></strong> to join our dynamic marketing team. In this pivotal role, you will manage a variety of external events, both in-person and virtual, ensuring each experience aligns with our brand’s vision and goals. You will collaborate closely with the Event Marketing Manager and internal stakeholders to develop comprehensive event strategies, oversee logistics, and handle attendee management. Your strong communication skills will be essential in liaising with vendors and engaging with attendees.</span></div><div style="margin: 0.0in;"><span style="font-size: 10.0pt;font-family: Arial , sans-serif;"></span></div><div style="margin: 0.0in;"><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">The ideal candidate is a proactive planner with excellent problem-solving abilities who thrives under pressure. If you are passionate about event coordination and eager to make an impact, we invite you to apply and join our innovative team!</span></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Position Overview: </span></b></div><ul style="margin-top: 0.0px;"><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Assist in the planning, coordination, and execution of external events.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Collaborate with the Event Marketing Manager to develop event strategies that align with our organization's goals and objectives.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Manage event logistics, including transportation arrangements and rooming lists.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Ensure timely preparation and delivery of all event materials, such as marketing collateral and promotional items.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Partner with internal stakeholders—marketing, sales, and creative teams—to maintain consistent event messaging and branding.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Track and manage event budgets and expenses.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Conduct post-event evaluations to assess success and identify areas for improvement.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Schedule content calls and planning meetings with stakeholders.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Manage event incentives, including attendance reports and gift card orders.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Coordinate with the creative team to develop event marketing materials, such as invitations, signage, and promotional items.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Create and distribute Cvent invites for both virtual and in-person events.<b></b></span></li></ul><div><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">What you’ll do as the Event Coordinator: </span></b></div><ul style="margin-top: 0.0px;"><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Assist in planning and executing external events, managing logistics, and ensuring smooth operations.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Work with the Event Marketing Manager to align event strategies with organizational goals and collaborate with internal teams for consistent messaging.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Oversee event logistics, prepare marketing materials, and manage attendee registration and communication.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Track event budgets and expenses to ensure financial accountability.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Conduct evaluations to assess success and identify areas for improvement.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Manage event incentives and coordinate the creation of marketing materials, including Cvent invites for events.<b></b></span></li></ul><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">What you will bring to the team: </span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">&nbsp;</span></b></div><ul style="margin-top: 0.0px;"><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Bachelor’s degree in hospitality, marketing, or a related field (preferred).</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Proven experience in event planning or coordination.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Strong organizational and multitasking skills.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Excellent communication and interpersonal abilities.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Proficiency in project management software and tools.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Flexibility to work evenings, weekends, and holidays to travel as needed. </span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Attention to detail and strong problem-solving capabilities.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Creativity and the ability to think outside the box.</span></li><li><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Ability to thrive under pressure and meet tight deadlines.<b></b></span></li></ul><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">#LI-KS1</span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">#LI-Hybrid</span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;"></span></b></div><div><b><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">Zones offers a comprehensive Benefits package</span></b><span><span style="font-size: 10.0pt;font-family: Arial , sans-serif;"> <br><br>While we’re committed to providing top-tier solutions, we’re just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, a 401(k) plan with matching provision, paid time off, and much more. And as a Minority Business Enterprise, a Corporate Plus member of the Northwest Minority Supplier Development Council, and an Equal Employment Opportunity Employer, our community is just as diverse.<br><br>At Zones, work is more than a job –with exciting careers with a global team who are client centric, have a passion for tech, who embrace change and lifelong learning in a collaborative culture. If you’re interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you!&nbsp;</span></span></div><div><span><span style="font-size: 10.0pt;font-family: Arial , sans-serif;"></span></span></div><div><span><span style="font-size: 10.0pt;font-family: Arial , sans-serif;">All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability.&nbsp;</span></span></div>
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Events Coordinator