Executive Assistant
About the job
SummaryBy Outscal
Must have:
- Minimum Diploma or Degree in Business Administration or any other related discipline
- 4 to 5 years of past administrative and support experience
- Google Suite Applications – GMail, Google Doc, Google Slides, etc
- Use of Concur
- Well organized with the ability to plan and prioritize
- Meticulous with strong attention to detail
- Strong interpersonal skills with a collaborative mindset to work well with others
- Good communication in English, both written and verbal
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Responsibilities
- Provides full administrative support to Senior Leaders.
- Uses business software applications (e.g., Google Docs, presentations and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Maintains files, records, calendars and diaries
- Partners with travel vendor on travel bookings (flights and hotel), following established global travel approval processes and policies with aim to achieve work and cost efficiency
- Maintain travel itinerary and travel bookings records, as required
- Prepare itinerary, meeting agenda, and meeting materials for leaders
- Liaise with external venue for bookings and preparation of internal / external meetings
- Schedule appointments on behalf of Leaders with internal stakeholders, clients, vendors, and any relevant parties.
- Help manage simple reports / basic data gathering for leaders, as needed
Qualifications
- Minimum Diploma or Degree in Business Administration or any other related discipline;
- Min 4 to 5 years of past administrative and support experience.
- Google Suite Applications – GMail, Google Doc, Google Slides, etc;
- Use of Concur
- Well organized with the ability to plan and prioritize;
- Meticulous with strong attention to detail;
- Strong interpersonal skills with a collaborative mindset to work well with others;
- Good communication in English, both written and verbal.
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