Executive Assistant
Job Summary
Job Description
This role requires a highly organized and detail-oriented individual with excellent communication skills to provide comprehensive administrative support to Senior Leaders. Responsibilities include managing calendars, scheduling appointments, preparing presentations and reports, coordinating travel arrangements, and handling basic data gathering tasks. Proficiency in Google Suite Applications (Gmail, Google Docs, Google Slides, etc.) and experience with Concur is essential.
Must have:
- Minimum Diploma or Degree in Business Administration or any other related discipline
- 4 to 5 years of past administrative and support experience
- Google Suite Applications – GMail, Google Doc, Google Slides, etc
- Use of Concur
- Well organized with the ability to plan and prioritize
- Meticulous with strong attention to detail
- Strong interpersonal skills with a collaborative mindset to work well with others
- Good communication in English, both written and verbal
1 skill required
Job Details
Responsibilities
- Provides full administrative support to Senior Leaders.
- Uses business software applications (e.g., Google Docs, presentations and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Maintains files, records, calendars and diaries
- Partners with travel vendor on travel bookings (flights and hotel), following established global travel approval processes and policies with aim to achieve work and cost efficiency
- Maintain travel itinerary and travel bookings records, as required
- Prepare itinerary, meeting agenda, and meeting materials for leaders
- Liaise with external venue for bookings and preparation of internal / external meetings
- Schedule appointments on behalf of Leaders with internal stakeholders, clients, vendors, and any relevant parties.
- Help manage simple reports / basic data gathering for leaders, as needed
Qualifications
- Minimum Diploma or Degree in Business Administration or any other related discipline;
- Min 4 to 5 years of past administrative and support experience.
- Google Suite Applications – GMail, Google Doc, Google Slides, etc;
- Use of Concur
- Well organized with the ability to plan and prioritize;
- Meticulous with strong attention to detail;
- Strong interpersonal skills with a collaborative mindset to work well with others;
- Good communication in English, both written and verbal.
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