Office Administrator

Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence

Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs

Manage inquiries, respond to questions, and handle complaints with professionalism

Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)

Coordinate meeting room bookings and staff appointments

Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution

Maintain the overall office appearance and functionality, including utilities and workspace readiness

Prepare workstations for new hires and coordinate onboarding workspace arrangements

Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager

Conduct regular inventory checks and ensure proper asset tracking

Assist in local facility management tasks in partnership with the RE&F Manager

Order and maintain stock of office supplies and consumables

Maintain internal RE&F systems and assist with invoice processing

Perform various ad hoc administrative tasks as directed by the line manager