Office & Executive Assistant
Job Summary
Job Description
Saviynt is seeking a dedicated and detail-oriented Office and Executive Assistant to oversee headquarters operations and provide executive administrative support. This pivotal role ensures the efficiency and culture of the headquarters, serving as a key point of contact for visitors and staff. Responsibilities include managing complex calendars, coordinating meetings, arranging travel, preparing itineraries, processing expense reports, drafting correspondence, presentations, and reports, and handling confidential information. The role also involves managing day-to-day office operations, vendor relationships, ordering supplies, coordinating onsite meetings and events, ensuring a safe environment, and supporting onboarding and employee engagement initiatives.
Must have:
- 3+ years of experience in office management or executive administration
- Experience supporting C-level executives
- Outstanding organizational and multitasking skills
- Excellent verbal and written communication
- Proficiency in Microsoft Office Suite and Google Workspace
- Ability to handle confidential information
- Positive and proactive attitude
Good to have:
- Experience in a fast-paced office setting
- Ability to lift up to 10 pounds
- Ability to navigate stairs and multi-floor environments
Perks:
- Competitive total rewards package
- Learning and growth opportunities
- Discretionary bonus plan
8 skills required
Job Details
Saviynt is an identity authority platform built to power and protect the world at work. In a world of digital transformation, where organizations are faced with increasing cyber risk but cannot afford defensive measures to slow down progress, Saviynt’s Enterprise Identity Cloud gives customers unparalleled visibility, control and intelligence to better defend against threats while empowering users with right-time, right-level access to the digital technologies and tools they need to do their best work.
We are seeking a dedicated and detail-oriented Office and Executive Assistant to oversee the operations of our headquarters and provide executive administrative support. This role is pivotal in maintaining the efficiency and culture of our headquarters. You’ll ensure the office runs smoothly, serve as a key point of contact for visitors and staff, and provide administrative support with calendar management, meeting preparation, and day-to-day executive logistics. This is a fully onsite role requiring a consistent presence in the office Monday through Friday.
Executive Administrative Support (approx. 50%)
- Manage complex calendars, prioritize scheduling requests, and coordinate meetings, including internal and external customer/partner meetings.
- Arrange travel logistics, prepare itineraries, and process expense reports.
- Draft and prepare correspondence, presentations, reports, and meeting materials.
- Handle sensitive information with the utmost confidentiality and discretion.
- Track follow-ups and ensure progress on key initiatives and action items.
- Serve as a liaison between the executive and internal teams, clients, and partners
Headquarters Office Management (approx. 50%)
- Oversee day-to-day office operations and serve as the go-to person for all HQ facility needs.
- Manage relationships with office vendors, maintenance services, IT, and building management.
- Monitor and order office supplies, kitchen stock, and equipment as needed.
- Coordinate onsite meetings, company events, and executive visits.
- Ensure a safe, clean, and welcoming environment for employees and visitors.
- Partner with HR and IT to support onboarding logistics for HQ-based employees.
- Implement process improvements to enhance office efficiency and employee experience.
- Provide support for CSR initiatives and employee engagement events.
Qualifications:
- 3+ years of experience in office management, executive administration, or a similar role.
- Previous experience supporting C-level executives in a fast-paced office setting.
- Outstanding organizational and multitasking skills with strong attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools.
- Ability to handle confidential information with integrity and professionalism.
- Ability to lift up to 10 pounds, bend, and carry items such as office supplies, packages, or event materials.
- Ability to navigate stairs and move throughout a multi-floor office environment throughout the day.
- Positive, proactive attitude and commitment to creating a high-functioning office environment.
$70,000 - $80,000 a year
We offer you a competitive total rewards package, learning and tremendous opportunities to grow and advance in your career. At Saviynt, it is not typical for an individual to be hired at or near the top of the range for their role and final compensation decisions are dependent on many factors including, but are not limited to location; skill sets; experience and training; licensure and certifications; and other relevant business and organizational needs. A reasonable estimate of the current range is $70,000 - $80,000 annually.
You may also be eligible to participate in a Saviynt discretionary bonus plan, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
If required for this role, you will:
- Complete security & privacy literacy and awareness training during onboarding and annually thereafter
- Review (initially and annually thereafter), understand, and adhere to Information Security/Privacy Policies and Procedures such as (but not limited to):
> Data Classification, Retention & Handling Policy
> Incident Response Policy/Procedures
> Business Continuity/Disaster Recovery Policy/Procedures
> Mobile Device Policy
> Account Management Policy
> Access Control Policy
> Personnel Security Policy
> Privacy Policy
Saviynt is an amazing place to work. We are a high-growth, Platform as a Service company focused on Identity Authority to power and protect the world at work. You will experience tremendous growth and learning opportunities through challenging yet rewarding work which directly impacts our customers, all within a welcoming and positive work environment. If you're resilient and enjoy working in a dynamic environment you belong with us!
Saviynt is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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