Planning Coordinator

20 Hours ago • All levels

Job Summary

Job Description

The Planning Coordinator is responsible for scheduling and coordinating the supply of everyday consumables and the flow of goods through the fulfillment center, prioritizing inbound inventory and distributing orders according to business and customer requirements. This role also involves material requirements coordination and providing support for the Funko UK EMEA business. Key responsibilities include organizing workflow, scheduling material supply, providing information for shipment pre-booking, working cross-functionally with departments to ensure timely order fulfillment, and resolving short picks. The coordinator will also manage procurement and system schedules, maintain master data, ensure full order delivery for special materials, and raise purchase orders. Collaboration with the warehouse for inventory counts and with marketing and sales for specific packaging are also key aspects of the role. The position involves managing the 14-day warehouse schedule, influencing logistics timelines, utilizing capacity matrices, managing schedule accuracy, and handling order amendments within OTM.
Must have:
  • Organize workflow for on-time order fulfillment
  • Schedule material supply for production
  • Coordinate with logistics for shipments
  • Resolve order fulfillment issues
  • Manage procurement and system schedules
  • Maintain master data in the system
  • Ensure full delivery of special materials
  • Raise purchase orders for specific items
  • Manage warehouse inventory levels
  • Collaborate with sales for VAS packaging
Good to have:
  • Passionate about customer experience
  • Working knowledge of Microsoft Office 365
  • Experience with ERP/MRP systems
  • Excellent analytical skills and reporting
  • Team player, highly organized
  • Attention to detail and prioritization
  • Ability to handle confidential information
  • Good relationship builder
  • Driven and works at pace
  • Excellent communication skills (written/verbal)
  • Self-directed and detail-oriented
  • Ability to perform under pressure

Job Details

Description

Role Purpose
The Planning Coordinator is responsible for scheduling and coordinating the supply of everyday consumables and the flow of goods through the fulfilment centre. This includes providing the prioritization of inbound inventory, distributing orders in accordance with business and customer requirements, along with material requirements coordination. The Planning Coordinator will also provide support for the Funko UK EMEA business.
 
What You’ll Do:
  • Organise workflow into the fulfilment centre to ensure all customers receive full, accurate & on time orders.
  • Schedule the supply of materials / components to meet production requirements and minimum safety levels.
  • Provide information to the logistics team for pre-booking of shipments.
  • Work cross-functionally with the various departments and teams to assure the successful on-time fulfilment of orders.
  • Resolve short picks and orders lines below agreed minimum fulfilment quantities by coordinating order cleanse and resolution with Customer Service, Logistics and Sales Managers.
  • Proactively reports on upstream blockers to order flow.
  • Cross functional collaboration on short picks from the warehouse.
  • Manage procurement and system schedules for material to meet VAS requirements.
  • Maintain master data in the system, updating lead times and any specific item changes as required.
  • Ensure full order delivery for all special materials – escalate where required.
  • Responsible for raising PO’s for specific items.
  • Work cross functionally with the warehouse ensuring inventory counts are maintaining stock minimum and maximum
  • levels where appropriate on material (MRP).
  • Work cross functionally with marketing and sales for VAS specific packaging – FSDU’s and labels.
Waving of work
  • Ensure orders are fully waved into the warehouse in line with the agreed and aligned schedule in time to support order collections.
  • Proactively work with the warehouse to provide visibility on workload.
  • Monitor and escalate waves that fail, working with the DC to resolve in a timely manner.
  • Ensure work for 3PL’s is submitted through EDI without failure.
  • Manage KPI’s on work submission / schedule adherence.
  • Measure DC performance to schedule.
  • Escalate blockers on waving and work with Operations to resolve.
Scheduling
  • Responsible for building and maintaining the 14-day schedule for the warehouse.
  • Maintain short-term production planning / scheduling into the DC by influencing Logistics load creation and booking timelines.
  • Utilising the capacity matrix from Operations, advising on peaks and troughs within the 14-day schedule and manage DC
  • short-term capacity to meet customer requirements.
  • Schedule accuracy and capacity utilisation KPI management.
  • Working closely with the Team Leader and Planning Manager for risks and opportunities within the 14-day schedule.
  • Responsible for managing orders within the OTM, including cancellations and changes to orders already waved.
  • Working closely with the Team Leader and Sales with regards to expected replenishment orders dropping into the OTM.
  • Management of last-minute amendments to orders (e.g., quantity or address changes) or cancellation of orders in OTM.
  • Collaborate with Sales to identify opportunities to pull forward orders
What You’ll Bring:
  • Passionate about the customer experience.
  • Working knowledge of Microsoft Office 365 packages Excel and ideally ERP / MRP systems.
  • Excellent analytical skills, with experience of producing timely and accurate reports to internal key stakeholders.
  • Ability to demonstrate a ‘team player’ ethic as well as being highly organised.
  • Attention to detail and the ability to prioritise.
  • Ability to work with confidential information and remain discreet at all times.
  • Good relationship builder with internal and external stakeholders.
  • Driven, works at pace.
  • Excellent written and verbal communication.
  • Self-directed, detail oriented, organised and possessing the ability to perform in a fast-paced environment balancing multiple task functions and customer service mindset.
  • Professional communication skills (written and verbal).
  • Ability to perform under pressure, analyse and interpret product information, production schedules and other process documentation
Funko is an equal-opportunity employer. We know that every superhero has a unique origin story and the diversity of these stories enrich what we do. All applicants will be considered for employment without attention to race, colour, religion, gender, gender identity, sexual orientation, national origin, or disability status.
 
The above statements are intended to describe the general nature and level of work being performed by this role holder.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and all employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

What Funko Offers
Funko offers a competitive compensation package with full benefits and a 401(K) plan with matching contributions from the company. Most importantly, we offer a creative work environment with people who love pop culture just as much as you do. Can’t wait to gush about your latest binge? Neither can we! Looking for a place where your favorite pop culture t-shirt will receive the compliments it deserves? We know how you feel!

Funko is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.



The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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About The Company

Thank you for considering a career with Funko! We appreciate your interest in joining our vibrant community. Here, we celebrate creativity, passion, and the joy of fandom. Whether you’re looking to unleash your potential in a dynamic role or collaborate with fellow enthusiasts, we’re excited to explore the possibilities together. Your journey to bringing joy to fans starts here!

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