Production Department Secretary - Unannounced Disney Jr. Series (Disney Television Animation)

4 Days ago • All levels • Administrative

About the job

SummaryBy Outscal

Must have:
  • Excellent organizational skills
  • Strong communication abilities
  • Proficiency in Microsoft Office Suite
  • Experience with Final Draft, Adobe Acrobat Pro, and Adobe Photoshop
  • Knowledge of SAP and Concur
Good to have:
  • Experience in a television production environment
  • Knowledge of production processes
  • Ability to work independently and as part of a team
Perks:
  • Medical benefits
  • Financial benefits
  • Other benefits
Not hearing back from companies?
Unlock the secrets to a successful job application and accelerate your journey to your next opportunity.

Job Summary:

About the Role & Team

The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for phones and scheduling meetings for the show leadership and crew, preparing and executing expense reports and show credits, partnering with the script department and story editor, and organizing crew events, as well as purchasing snacks and supplies.

What You Will Do

  • Coordinating and scheduling meetings for Executive Producers and Line Producer
  • Maintaining production calendar
  • Answering phones for Executive Producers taking messages and managing emails
  • Compiling, ensuring accuracy and distributing show credits
  • Completing expense reports as per DTVA procedures
  • Posting record memos to show servers
  • Interacting with Writers, Line Producers and Story Editors to prepare scripts
  • Partnering with script department to facilitate distribution of scripts at all key stages of the production: From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer and Story Editor
  • Timely formatting of ADR scripts for records
  • Communication with Casting Department to ensure all pertinent materials are at recording sessions
  • Assist casting coordinator at records when needed
  • Completing travel authorizations and coordinating travel for production crew both domestic and international
  • Ordering supplies for crew/production through SAP E-Source and approved vendors
  • Increasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)
  • Point person for facilities; contact operations for crew needs
  • Filing & Photocopying as needed
  • Distribution of materials
  • Performing all other applicable duties as assigned by Line Producer/Executive
  • Post music lyrics to show server
  • Conform music lyrics from the locked animatic and send for Legal/Standards & Practices approval

Required Qualifications & Skills

  • Ability to oversee multiple tasks and solve problems in a fast-paced environment
  • Positive attitude with the ability to be flexible
  • Excellent organizational, verbal, written, e-social skills and acumen
  • Mac or PC proficient.
  • Microsoft Office – knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook and PowerPoint
  • Final Draft
  • Adobe Acrobat Pro
  • Adobe Photoshop
  • Knowledge of SAP and Concur


The pay rate for this role in Burbank, California is $23.37 per hour. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
View Full Job Description

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

View All Jobs

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug