Publication Manager

1 Month ago • 2-4 Years • Administrative

Job Summary

Job Description

The Publication Manager II will provide operational support to the Global Scientific Publications (GSP) team, managing publication projects (abstracts, posters, presentations) to adhere to policies and procedures. Responsibilities include vendor and contract management (creation, tracking, reconciliation, cost-saving analysis), financial reporting, congress support (calendar development, logistics), publication repository maintenance, and cross-functional collaboration. The role requires strong organizational, communication, and critical thinking skills, along with proficiency in Microsoft Office Suite, SharePoint, and electronic file management tools. The position is a fully remote, 12+ month contract opportunity with a prominent pharmaceutical client.
Must have:
  • Vendor contract management
  • Financial reporting & budget reconciliation
  • Publication project management
  • Cross-functional collaboration
  • Proficiency in MS Office Suite & SharePoint
Good to have:
  • Datavision software familiarity
  • Medical/technical writing experience
Perks:
  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • 401(k) Program
  • Commuter Benefits
  • Learning and Education Reimbursement
  • Ongoing Training & Development

Job Details

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re currently seeking a Publication Manager for a prominent pharmaceutical client, offering a fully remote, 12+ month contract opportunity.

This is a great chance to contribute to a global scientific publications team while managing key projects and processes within the pharmaceutical industry. If you're a detail-oriented professional with a knack for project management, vendor relations, and scientific publishing, this could be the role for you.

Overview

The Publication Manager II will provide vital operational support to the Global Scientific Publications (GSP) team. In this role, you’ll manage publication projects, including encore abstracts, posters, and slide presentations, ensuring they adhere to established policies and procedures. You'll also play an essential role in vendor and contract management, publication tracking, and cross-functional collaboration.

Key Responsibilities

  • Vendor and Contract Management

  • Create, track, and reconcile vendor contracts and billing, ensuring accuracy in monthly budget forecasts.
  • Train and maintain strong relationships with vendors, including billing timelines, record updates, and health check-ins.
  • Perform invoice analysis and budget reconciliation, identifying cost-saving opportunities through LBE meetings.
  • Financial and Metric Reporting

  • Compile and manage vendor lists, track contract spend, and ensure compliance documentation is up to date.
  • Generate routine and ad hoc financial and budget reports from various data sources.
  • Publication and Congress Support

  • Develop and manage annual congress calendars, including the creation of QR codes for scientific posters.
  • Oversee logistics for poster printing and shipping.
  • Coordinate the encore abstract and poster process to ensure alignment with SOPs, timelines, and congress requirements.
  • Publication Repository and Compliance

  • Maintain and update publication repositories on SharePoint.
  • Work with affiliates to track publication statuses and manage updates to publication plans or trackers.
  • Cross-Functional Collaboration

  • Collaborate with internal teams, such as Finance, Outsourcing, and GSP departments, to support publication routing and approvals.

    Qualifications

    • Education:

    • Bachelor’s degree (BA/BS) required; preferred focus in Science, Healthcare, Business, or Project Management.
  • Experience:

  • Minimum of 2 years in data entry, clerical roles, or document reconciliation.
  • Preferred 4+ years in project/process management, publications management, or medical/technical writing.
  • Familiarity with Datavision software and compliance requirements is a plus.
  • Skills and Attributes:

  • Strong organizational, communication, and critical thinking skills.
  • Exceptional attention to detail, capable of managing multiple projects and tight deadlines.
  • Proficient in Microsoft Office Suite, SharePoint, and electronic file management tools.
  • Self-motivated, collaborative, and adaptable in high-stakes environments.

    Perks & Benefits

    • Medical, Dental, and Vision Insurance
    • Life Insurance
    • 401(k) Program
    • Commuter Benefit
    • eLearning and Education Reimbursement
    • Ongoing Training & Development

    Note: To qualify for our benefits package, you must work over 30 hours per week, and the assignment must be a minimum of 10 weeks.

    Ready to take the next step in your career? Apply now for the Publication Manager opportunity, and our recruitment team will guide you through the process and advocate on your behalf.

    Employer Details:

    • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
    • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
    • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
    • Onward Search is a drug-free workplace.
    • Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.
  • Similar Jobs

    Warner Bros Discovery - Technical Services Team Leader

    Warner Bros Discovery

    Nerima City, Tokyo, Japan (On-Site)
    2 Months ago
    PwC - Deployment Enablement - Sr Associate

    PwC

    Bengaluru, Karnataka, India (On-Site)
    1 Month ago
    Razer - Product Marketing Specialist (Lifestyle)

    Razer

    Singapore (On-Site)
    4 Months ago
    Corsair - Senior Graphic Designer

    Corsair

    Atlanta, Georgia, United States (On-Site)
    1 Month ago
    Axon - Fixed Asset Manager (Hybrid)

    Axon

    Scottsdale, Arizona, United States (Hybrid)
    2 Months ago
    Intel Corporation - Sr. Infrastructure Engineer - Storage

    Intel Corporation

    Hillsboro, Oregon, United States (On-Site)
    2 Months ago
    Luxoft - Onboarding Technical Analyst

    Luxoft

    Hyderabad, Telangana, India (On-Site)
    2 Months ago
    Avantor - Engineer – IT Ops - Site Services

    Avantor

    Coimbatore, Tamil Nadu, India (Hybrid)
    4 Months ago
    Warner Bros Discovery - Rights Management Administration

    Warner Bros Discovery

    Stockholm, Stockholm County, Sweden (On-Site)
    2 Months ago
    Circana - ITSM Administrator

    Circana

    Bengaluru, Karnataka, India (On-Site)
    3 Months ago

    Get notifed when new similar jobs are uploaded

    Similar Skill Jobs

    Indus Insights - IT Manager / Senior Manager

    Indus Insights

    Gurugram, Haryana, India (Hybrid)
    4 Months ago
    Nintendo - Brand Ambassador

    Nintendo

    Los Angeles, California, United States (On-Site)
    6 Months ago
    Keywords Studios (Player Support) - Norwegian Game Localization Testers

    Keywords Studios (Player Support)

    Suginami City, Tokyo, Japan (On-Site)
    5 Months ago
    Fanatics - Human Resources Associate

    Fanatics

    Winona, Minnesota, United States (On-Site)
    3 Months ago
    The Walt Disney Company - Associate Manager/Senior Analyst, Consumer Insights

    The Walt Disney Company

    Hong Kong (On-Site)
    3 Months ago
    Greenworks - Senior Technical Service Manager

    Greenworks

    North Carolina, United States (On-Site)
    2 Months ago
    The Walt Disney Company - Assistant Manager, Marketing & Commercial, National Geographic

    The Walt Disney Company

    Singapore, Singapore (On-Site)
    3 Months ago
    InvenioLSI - SAP BRF+ Senior Consultant

    InvenioLSI

    Hyderabad, Telangana, India (On-Site)
    1 Month ago
    The Walt Disney Company - Project Collections Coordinator, Walt Disney Archives

    The Walt Disney Company

    Glendale, California, United States (On-Site)
    1 Month ago
    UNSW - Associate Lecturer/Lecturer (EF) - Game Art

    UNSW

    Bengaluru, Karnataka, India (Hybrid)
    4 Months ago

    Get notifed when new similar jobs are uploaded

    Jobs in Worldwide

    Looks like we're out of matches

    Set up an alert and we'll send you similar jobs the moment they appear!

    Administrative Jobs

    OKX - Senior Agent, Customer Service (English)

    OKX

    Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
    4 Months ago
    WebMD - Sr. Tech Support Engineer

    WebMD

    Madison, Wisconsin, United States (On-Site)
    3 Months ago
    Netflix - Administrative Assistant - Public Policy/Legal/Marketing - ANZ

    Netflix

    Sydney, New South Wales, Australia (On-Site)
    3 Months ago
    HP - Executive Assistant

    HP

    Spring, Texas, United States (On-Site)
    1 Month ago
    Next Level Business Services - Oracle DBA (With SAP Experience)

    Next Level Business Services

    Austin, Texas, United States (On-Site)
    3 Months ago
    Nagarro - (Senior) SAP PSM Consultant (m/f/d)

    Nagarro

    Germany (Remote)
    3 Months ago
    JustPlay - Management Assistant - Founding Team (all genders)

    JustPlay

    Berlin, Berlin, Germany (Hybrid)
    3 Months ago
    Warner Bros Discovery - Analyst, Procure to Pay

    Warner Bros Discovery

    Mexico City, Mexico City, Mexico (On-Site)
    1 Month ago
    version 1 - Oracle Apps E-Business Database Administrator

    version 1

    London, England, United Kingdom (Hybrid)
    1 Month ago
    Tesla - Area Parts Manager France - (H/F)

    Tesla

    Nouvelle-Aquitaine, France (On-Site)
    1 Month ago

    Get notifed when new similar jobs are uploaded

    About The Company

    New York, New York, United States (Remote)

    Los Angeles, California, United States (On-Site)

    Glendale, California, United States (Hybrid)

    San Jose, California, United States (Hybrid)

    Encinitas, California, United States (Remote)

    Boston, Massachusetts, United States (Remote)

    Rochester, Minnesota, United States (Remote)

    Los Angeles, California, United States (Hybrid)

    Mettawa, Illinois, United States (Hybrid)

    Los Angeles, California, United States (Hybrid)

    View All Jobs

    Get notified when new jobs are added by Onward Search

    Level Up Your Career in Game Development!

    Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

    Job Common Plug