Senior Administrative Assistant

3 Months ago • 8 Years + • Administrative

Job Summary

Job Description

This position provides administrative support to the Executive Vice President and Chief Financial Officer, Disney Experiences. Responsibilities include complex scheduling and calendar management, serving as a primary point of contact for internal and external partners, managing all work with the highest degree of confidentiality, acting as a liaison between the Chairman's office and the CFO's team, overseeing and managing complex US and International travel, and managing T&E in a timely manner.
Must have:
  • Minimum of eight years of administrative experience supporting senior executives in a corporate setting
  • Strong relationships across the segment and enterprise to drive efficiency in scheduling, problem solving and creating positive outcomes.
  • Experience in a global organization managing calendars, communication, and priorities across multiple time zones
  • Excellent written, verbal and interpersonal communication skills
  • Proactive and self-motivated with the ability to anticipate executive’s needs
  • Independent decision-making skills and good judgment in the handling of all workflow and communications
  • Strong time-management skills
  • Exceptional planning and organizational skills
  • Multi-tasker with the ability to prioritize, manage details and meet all deadlines
  • Skilled in integrating new executives and peers into the organization
  • Proficient in Windows (Outlook, Word, Excel, PowerPoint, SAP), TEAMS, able to learn new technologies for MAC
  • Flexible with work schedule
Good to have:
  • Bachelor’s degree or equivalent

Job Details

Job Summary:

We make the magic.  That is our motto at Disney Experiences, and it permeates everything we do.  At Disney, you’ll help inspire that magic by enabling our teams to push the limits of entertainment and create the never-before-seen!  This position provides administrative support to the Executive Vice President and Chief Financial Officer, Disney Experiences.

Responsibilities

  • Coordination and orchestration of complex scheduling and calendar management for the EVP/CFO
  • Serve as primary point of contact for internal and external partners and also serve as the connection to the senior management teams
  • Proactively and effectively communicate with executive on day-to day-detail and priorities as a trusted partner
  • Manage all work with highest degree of confidentiality – exercising discretion, judgment and diplomacy
  • Display initiative, ingenuity and constant communication as a consistent means of accomplishing the responsibilities
  • Act as liaison between the Chairman’s office and the CFO’s team
  • Manage the agendas and attend weekly EVP/CFO Direct Report Staff Meeting and monthly Finance Executive Meetings
  • Oversight and management of complex US and International travel
  • Management of T&E in a timely manner

Basic Qualifications

  • Minimum of eight years of administrative experience supporting senior executives in a corporate setting
  • Ability to maintain and protect confidentiality in all departmental and financial workflow
  • Strong relationships across the segment and enterprise to drive efficiency in scheduling, problem solving and creating positive outcomes.
  • Experience in a global organization managing calendars, communication, and priorities across multiple time zones
  • Excellent written, verbal and interpersonal communication skills
  • Proactive and self-motivated with the ability to anticipate executive’s needs
  • Independent decision-making skills and good judgment in the handling of all workflow and communications
  • Strong time-management skills
  • Exceptional planning and organizational skills
  • Multi-tasker with the ability to prioritize, manage details and meet all deadlines
  • Skilled in integrating new executives and peers into the organization
  • Proficient in Windows (Outlook, Word, Excel, PowerPoint, SAP), TEAMS, able to learn new technologies for MAC
  • Flexible with work schedule

Required Education

  • High school degree or equivalent

Preferred Education

  • Bachelor’s degree or equivalent

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About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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