Office Administrator

1 Month ago • All levels • Administartive

Job Summary

Job Description

As an Office Administrator in Munich Garching, you will play a vital role in maintaining a professional workspace and delivering excellent customer service. Your responsibilities will encompass managing the front desk, serving as a liaison between internal departments, handling inquiries and complaints, and coordinating office-related needs. You will also be responsible for overseeing mail and courier services, maintaining the office appearance, preparing workstations for new hires, and managing office supplies. Additional tasks include assisting with local facility management and performing ad hoc administrative duties as directed by the line manager.
Must have:
  • Organizational Skills
  • Multitasking
  • Customer Service
  • Problem Solving
  • Communication Skills
Good to have:
  • Previous experience in a similar role
  • Corporate working experience

Job Details

Project description

Join our Team in Munich Garching as an Office Administrator - Play a key role in maintaining a professional workspace and outstanding customer service!

Responsibilities
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Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence

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Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs

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Manage inquiries, respond to questions, and handle complaints with professionalism

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Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)

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Coordinate meeting room bookings and staff appointments

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Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution

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Maintain the overall office appearance and functionality, including utilities and workspace readiness

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Prepare workstations for new hires and coordinate onboarding workspace arrangements

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Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager

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Conduct regular inventory checks and ensure proper asset tracking

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Assist in local facility management tasks in partnership with the RE&F Manager

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Order and maintain stock of office supplies and consumables

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Maintain internal RE&F systems and assist with invoice processing

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Perform various ad hoc administrative tasks as directed by the line manager

Skills

Must have

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Organisational Skills, Multitasking, Customer Service, Problem Solving, Communication Skills

Nice to have

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previous experience in a similar role, corporate working experience

Other
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Languages

German: C1 Advanced,English: C1 Advanced

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Seniority

Regular

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