Office Manager

WHAT MAKES US, US

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp!

At its foundation, SimCorp is guided by our values — caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered.

If you like what we’re saying, keep reading!

WHY THIS ROLE IS IMPORTANT TO US

The Workspace Experience Team is a global team responsible for the efficient operation the Simcorp offices, including facilities, managing vendors, front of house, events, wellbeing, health & safety and ensuring smooth operations. We work collaboratively across the business to ensure a productive and cooperative work environment.

The Office Manager, Workspace Experience, will oversee the Paris office and ensure service delivery in Spain, Luxembourg and Brussels serviced offices. This role is pivotal in creating a comfortable and welcoming environment for all employees, as well as organising engaging social activities and integration events in collaboration with the Global Workspace Experience team, CSE, and Country Ambassadors. The candidate selected will collaborate closely with the People & Culture team on location-specific items and play an integral part in promoting company values and policy by supporting company initiatives.

This is a full-time position, it is a hybrid role with the opportunity to work remotely one day per week. Some business travel may be required.

What you will be responsible for:

Project Management:

• Manage office-related projects, such as office moves or system upgrades.
• Address office-related challenges, troubleshoot issues, and implement solutions.
• Identify areas for improvement in office procedures and implement innovative solutions.
• Collaborate on cross department projects such as global health and safety, travel optimization, cost savings and ESG efficiencies

Office Environment and Facility Management:

• Ensure the office operates efficiently and meeting and kitchen areas are welcoming.
• Oversee office equipment and facilities to ensure a safe environment.
• Troubleshooting coffee machine, printers and other minor office equipment.
• Optimize office space by monitoring utilization and adjusting layouts as necessary
• Manage and issue security passes for office and building.
• Liaise with building management for maintenance requests, security, and ESG reporting.
• Organize pre-planned and reactive maintenance.
• Manage vendor relations, including agreements, renewals, and negotiations.
• Act as a point of contact for third parties, suppliers, and vendors.
• Monitor budget spend and ensure cost efficiency.
• Oversee office Health & Safety, including organizing committee meetings, training, and equipment compliance.
• Involvement in property strategy, including recording office utilization and monitoring visitor statistics.
• Ensure adherence to Health and Safety legislation.

Administrative:

• Maintain and update office policies and procedures.
• Update office information guides, floorplans, and SharePoint documentation.
• Address ad hoc tasks and issues as they arise.
• Monitor orders of supplies and manage travel arrangements.
• Order additional services and manage local mobile phone accounts.
• Arrange international and domestic courier and post services.
• Onboard new colleagues and support hybrid work policy.
• Be an ambassador for global People & Culture initiatives.
• Order catering for meetings and events, manage office food supplies and other consumables.

Events & Social:

• Support local and global events and organize gifts and certificates for staff milestones.
• Plan and organize in-house events, department off-sites and other social activities.

WHAT WE VALUE:

Most importantly, you can see yourself contributing and thriving in the position described above. How you gained the skills needed for doing that is less important. We expect you to be good at several of the following and be able to - and interested in - learning the rest.

For success in this role, it's important to demonstrate initiative, be aware of deadlines, and communicate proficiently in both English and French. Experience working with CSE is desired but not essential.

• Comprehensive knowledge of health and safety regulations and best practices.
• Motivated and solution-oriented mindset.
• Meticulous attention to detail and time management skills.
• Capacity to prioritize effectively while managing planned change conditions.
• Familiarity with Microsoft Office software, AI, and other relevant technologies.
• Proficient written and verbal communication skills to effectively interact with staff, management, and external parties.
• Proficient ability to manage multiple tasks, balance responsibilities, and maintain a well-organized workspace.
• Fluency in French and English.

BENEFITS

Attractive salary and bonus scheme are essential for any work agreement. However, in SimCorp, we believe we can offer more. Therefore, in addition to the traditional benefit scheme, we provide an work & private life balance. We also practice a tailored approach to professional development to support the direction you want to take.

NEXT STEPS

Please send us your application in English via our career site as soon as possible, we process incoming applications continually. Please note that only applications sent through our system will be processed. At SimCorp, we recognize that bias can unintentionally occur in the recruitment process. To uphold fairness and equal opportunities for all applicants, we kindly ask you to exclude personal data such as photo, age, or any non-professional information from your application. Thank you for aiding us in our endeavor to mitigate biases in our recruitment process.

For any questions you are welcome to contact Oleksandra Nelipa, Senior Talent Acquisition Partner, at Oleksandra.Nelipa@simcorp.com. If you are interested in being a part of SimCorp but are not sure this role is suitable, submit your CV anyway. SimCorp is on an exciting growth journey, and our Talent Acquisition Team is ready to assist you discover the right role for you. The approximate time to consider your CV is three weeks.

We are eager to continually improve our talent acquisition process and make everyone’s experience positive and valuable. Therefore, during the process we will ask you to provide your feedback, which is highly appreciated.