Sales Coordinator - Administrative Assistant

Location: New York, NY **Hybrid in-office presence**

Reports to: Executive Assistant to the President & CRO 

About the Role: 

AlphaSense is seeking an exceptional individual to join our team as a Sales Coordinator. The Sales Coordinator will play a crucial role in supporting the sales team by working closely with the Executive Assistant to the President & CRO. This position involves calendar management, event planning, and travel logistics to ensure the smooth operation of the sales team's activities. The ideal candidate should be based in New York, willing to work from our Union Square office, thrive in a fast-paced environment, possess excellent organizational skills, and be eager to contribute to the growth and culture of a global team.

Who You Are:

• You have 2+ years of proven experience in a similar coordination or administrative role. 
• Strong organizational and multitasking skills with attention to detail.: Your organizational and time management skills are unrivaled. You are able to prioritize tasks, handle multiple competing priorities and demonstrate meticulous attention to detail. 
• Communication and Interpersonal Skills: Excellent written and verbal communication skills are vital. You are able to communicate effectively and work collaboratively with individuals at all levels, both internally and externally.
• Tech-Savviness: You are proficient in G-Suite and possess a deep understanding of productivity tools and strategies to enhance efficiency and effectiveness. You stay up to date with technology tools and trends that can optimize workflow and task management. 
• Adaptability: You thrive in a fast-paced environment and adapt quickly to changing priorities.

What You’ll Do: 

• Event Planning: Collaborate with the sales team to plan and execute various events, from small offsites to large Sales Kick Off Events. Assist with coordinating logistics, venue selection, catering, and any other event-related requirements.
• Calendar Management: Assist in managing the calendars of the revenue leadership team. Ensure effective communication of schedule changes and updates.
• Travel Logistics: Arrange and coordinate travel plans for new hires as well as other members of the team.  Provide detailed itineraries and necessary travel information.
• Administrative Tasks:  Handle administrative tasks and ad hoc requests to support the daily operations of the sales team.
• Team Culture Contribution:  Actively participate in team-building activities and contribute to the development of a positive and collaborative team culture.

AlphaSense is an equal-opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals. All employees share in the responsibility for fulfilling AlphaSense’s commitment to equal employment opportunity. AlphaSense does not discriminate against any employee or applicant on the basis of race, color, sex (including pregnancy), national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any other non-merit factor. This policy applies to every aspect of employment at AlphaSense, including recruitment, hiring, training, advancement, and termination.

In addition, it is the policy of AlphaSense to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where a particular employee works.

Recruiting Scams and Fraud

We at AlphaSense have been made aware of fraudulent job postings and individuals impersonating AlphaSense recruiters. These scams may involve fake job offers, requests for sensitive personal information, or demands for payment. Please note:

• AlphaSense never asks candidates to pay for job applications, equipment, or training.
• All official communications will come from an @alpha-sense.com email address.
• If you’re unsure about a job posting or recruiter, verify it on our Careers page.

If you believe you’ve been targeted by a scam or have any doubts regarding the authenticity of any job listing purportedly from or on behalf of AlphaSense please contact us. Your security and trust matter to us.