Administrative Assistant

Office Administrator

Bangalore, India

The Opportunity:

Anthology delivers education and technology solutions so that students can reach their full potential and learning institutions thrive. Our mission is to empower educators and institutions with meaningful innovation that’s simple and intelligent, inspiring student success and institutional growth.

The Power of Together is built on having a diverse and inclusive workforce. We are committed to making diversity, inclusion, and belonging a foundational part of our hiring practices and who we are as a company.

For more information about Anthology and our career opportunities, please visit www.anthology.com.

This role falls within Anthology’s Global Real Estate and Facilities department, which oversees all administrative and facilities-related tasks and issues in our offices across the globe. 

Specific responsibilities will include:

• Serving as the primary Real Estate and Facilities point of contact for the office
• Assisting with project support and daily security and card access systems
• Acting as liaison to Anthology HQ on all administrative policies and policy changes affecting employees
• Performing basic receptionist duties including answering phones and greeting visitors
• Overseeing and maintaining all office space, equipment, and basic supplies, including keeping all kitchen supplies, inventory, and invoicing
• Acting as first point of contact for onsite office events; managing, coordinating, or assisting with event planning and oversight as needed
• Daily mail distribution to office teams
• Coordinating with vendors to stock coffee supplies and manage the kitchen, supply ordering, and inventory management
• Working with Facilities team to collect office head count data; updating seating charts
• Supplying all necessary furniture/access keys/cards needed for new/departing employees
• Maintaining the office key inventory for furniture, lockers, offices, conference rooms
• Maintaining any Anthology office offsite document storage inventory
• Assisting with compliance of all safety procedures; implementing a clean office environment
• Recognizing danger and safety hazards and proposing methods to eliminate them
• Escorting vendors and monitoring vendor performance while onsite; managing security log
• Keeping property in attractive condition as it pertains to maintenance functions
• Working closely with security and janitorial staff to resolve hazards and other facility issues

The Candidate:

Required skills/qualifications:

• 1-2 years of professional experience
• Extraordinary customer service and quality attitude
• Ability to work under pressure and meet established goals and objectives
• Ability to multi-task and establish priorities 
• Ability to maintain organization in a fast-paced, changing environment
• Basic Audio/Visual technology skills
• Proficiency in MS Office product suite including Outlook
• Strong interpersonal skills
• Customer-oriented with a true desire to be of service
• High level of integrity in dealing with issues of a confidential nature
• Fluency in written and spoken English                  

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.   

Anthology is an equal employment opportunity/affirmative action employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, gender identity/expression, protected military/veteran status, or any other legally protected factor.