Administrative Assistant
About the job
SummaryBy Outscal
Administrative Assistant needed for a dynamic firm. Strong organizational skills, MS Office proficiency, and 2+ years of experience are required. Manage office operations, handle front desk duties, and provide support to staff.
Description
Purpose & Need
PGA’s administrative team is the backbone of our organization and functions as both an external resource to our clients and an internal liaison for employee and operations-related support. From managing office procedures to organizing and tracking data, administrative professionals are vital to PGA’s success and culture. Backed by an experienced team, you’ll be equipped with the tools to support your professional development and long-term growth. The ideal candidate should be motivated to take charge of tasks, excited to learn about our staff and company, and ready to advance their career with a firm eager to see them succeed.
What You’ll Do
- Handle front desk duties in our Bartow office (including answering phones/transferring calls for all offices)
- Monitor and maintain office and breakroom supplies. Receive and process deliveries from various vendors (Amazon, Office Depot, etc.)
- Perform work related errands as needed (store trips to purchase sodas/supplies, post office, ordering lunch for internal meetings, etc.)
- Assist with preparing backup, copying and scanning of monthly credit card and checking statements.
- Manage calendar for vehicle and meeting room requests.
- Maintain mileage and maintenance logs for company vehicles
- Assist with copying, scanning and compiling presentation packets/binders as needed
- Proactively initiate assistance to other PGA staff members. Displays eagerness towards learning new methods/skills
What You’ll Need
- High school graduate or equivalent (college graduate preferred)
- Previous receptionist / office experience required (2+ years)
What You’ll Bring
- Proficiency in MS Office and a wide variety of office support and administrative functions
- Punctual with good organization skills and ability to perform multiple tasks in an organized manner at the direction of various people
- Excellent skills in the areas of numeracy, literacy, written and verbal communication
- Strong interpersonal skills with positive and friendly disposition
- Ability to deal with constant interruptions
- Ability to work in a fast-paced environment while maintaining high standards in all work efforts
- Ability to work independently and as part of a team
- Completes tasks in a thorough, accurate and timely manner meeting PGA standards with minimal errors
Working Conditions
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and hear.
- The employee is frequently required to stand and walk.
- The employee must be able to access and navigate each department at the organization’s facilities.
- While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you meet some of the listed criteria but not all, we still encourage you to apply. You might be a good fit for another role we have available!
If you'd like to review our company's benefits, please click Benefits | PGA
In support of Patel, Greene and Associates’ mission to “elevate our families, communities, and profession,” we are committed to gathering the highest caliber of talent and creating an environment for each to collaborate and achieve their highest potential, ultimately delivering superior work to our clients. That means every position at PGA is open to qualified individuals regardless of race, color, religion, age, sex (including gender identity), national origin, political affiliation, sexual orientation, marital or parental status, disability, military service, or other non-merit factor. Our criteria is simple—you must be kind, hard-working, team-oriented, and have the potential to be excellent at your job. By following this approach, we have built a diverse team that has made PGA one of the best firms to work for in our industry.
