Administrative Assistant, Media

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:  

The publicity team works hand in hand with our artists, managers, and internal departments to increase visibility and engagement for our artists through storytelling and media relations. This involves crafting press releases, organizing interviews, coordinating events, and much more to connect the artist with media outlets and fans to enhance the artist's profile.

How you’ll CREATE: 

• Provide administrative and operational support across Island and Mercury Records & Island Records media executives.

• Manage complex and fluctuating schedules

• Track press clippings and pickup (in-print and online) on a large and active roster of artists

• Assist in the writing, editing, and sending of press releases, media blasts, and invitations

• Assist with artist tour schedules; prepare itineraries  

• Work closely with the publicity department to ensure day-to-day efficiency (research projects, contact databases, schedule reminders, etc.)

• Process invoices and track departmental budgets  

• Process expense reports for execs in 'expensys'

• Coordinate and book complex and frequent travel; prepare itineraries 

• Manage project deadlines, including keeping organized status reports 

• Track release updates, charts, and consumption for the department

Bring your VIBE: 

• Candidate should have a general interest in the music industry, publicity, and pop culture. Time management, attention to detail, organization, and ability to multi-task are musts!

• At least one (1) year with relevant experience working an administrative or similar role 

• Bachelor's degree in Music, Business, Communications, or relevant field; preferred

• Experience booking flight travel and processing expense reports 

• Previous experience working with a music label or public relation firm; preferred 

• Ability to interact comfortably and effectively with employees of our company at all levels 

• Must be highly organized and forward-thinking 

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.