Coordinator, Global Communications

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

Virgin Music Group is the world’s leading partner to independent music companies and artists who require a standalone team with global infrastructure and local expertise in every major music market around the world. Virgin Music Group offers compelling, efficient, and highly flexible global solutions with the most advanced marketing technology available for independent record labels, artists and entrepreneurs who want to succeed.

How we LEAD:

Virgin Music Group is seeking a full-time Coordinator, Global Communications to support the Senior Vice President and Global Head of Communications & Brand Strategy, while also serving as the department coordinator. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, global environment. The ideal candidate will have the ability to balance multiple priorities, interact confidently with high-level executives, and manage communications needs across multiple time zones.

The Coordinator, Global Communications will play a crucial role in supporting the Global Communications and Brand Strategy team. This includes managing internal and external communications, assisting with global events, brand marketing, and coordinating media relations. The position requires strong attention to detail, discretion, and independent judgment. The ideal candidate should be comfortable working with senior business leaders and global teams, both internally at Virgin Music Group, and externally with partners and external organizations.

How you’ll CREATE:

• Provide direct support to the Global Head of Communications & Brand Strategy.
• Serve as the department coordinator, supporting global communications and brand projects as needed.
• Liaise with senior-level business leaders and their global teams across 35 territories to execute communications and brand initiatives.
• Assist in organizing and executing global events, including research, executive preparation, guest lists, approvals, asset management, tracking, and billing.
• Manage media databases, distribution lists, and press release distribution platforms.
• Track, archive, and prepare media coverage reports.
• Support and track global communications and event marketing budgets across multiple regions.
• Coordinate annual advertising plans, agreements, assets, and billing.
• Coordinate internal communications needs.
• Coordinate with external publicists, label partners, agencies, and vendors on PR and branding initiatives.
• Support global social media efforts, including asset gathering, content creation, guideline management, and social media strategy.
• Assist in the creation, distribution, and management of internal and external newsletters.
• Manage global artist and label success grids to track milestones and achievements.
• Liaise with finance and vendors while managing Uniport payment systems.
• Track global communications and brand marketing spending.

• Schedule and coordinate internal and external meetings.
• Manage meeting notes and action items.
• Organize travel arrangements and itineraries for executives.
• Conduct research and organize high volumes of information efficiently.

Bring your VIBE:

• 1-2 years of experience in communications, PR, or marketing. Experience in the music industry, entertainment, tech, or agency environment is a plus.
• Strong written and verbal communication skills.
• Highly organized with excellent time management and prioritization skills.
• Ability to anticipate problems and proactively develop solutions.
• Strong research and data organization skills.
• High level of discretion, professionalism, and integrity.
• Positive attitude and ability to build relationships across multiple functions and business units.
• Global mindset, with the ability to work across multiple time zones and navigate cultural sensitivities.
• Familiarity with Outlook, MuckRack, Cision, Airtable, WordPress, and traditional and social media platforms is a plus.
• Bachelor’s Degree in Communications, Marketing, Business, or a related field preferred.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

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Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.