ETIC, Site Operations, Senior Associate

Line of Service

Internal Firm Services

Industry/Sector

Technology

Specialism

IFS - Internal Firm Services - Other

Management Level

Senior Associate

Job Description & Summary

The Site Operations Specialist is responsible for managing the day-to-day operational activities that support the smooth functioning of the business. This role will be the central point of contact for all travel-related matters, visa processing, hotel bookings, and site operations. The incumbent will work closely with various departments to ensure efficient and cost-effective operations.

Key Responsibilities:

• Manage all aspects of business travel, including booking flights, arranging accommodation, and coordinating transportation

• Obtain necessary travel visas and work permits for employees traveling to different countries

• Liaise with travel vendors, airlines, and hotels to negotiate rates and secure the best deals

• Monitor site performance metrics, identify areas for improvement, and implement corrective actions as needed

• Maintain and update the company's travel policies and procedures

• Provide administrative support and act as a point of contact for employees on operational matters

• Maintain accurate records and documentation related to travel, visa, and procurement activities

Key Requirements:

• Bachelor's degree in Business Administration, Operations Management, or a related field

• Excellent organizational and multitasking skills with the ability to prioritize tasks and meet deadlines

• Strong problem-solving and decision-making capabilities

• Proficient in using travel booking tools and procurement software

• Thorough understanding of travel regulations and visa requirements

• Excellent communication and interpersonal skills to liaise with internal and external stakeholders

• Proficient in Microsoft Office suite (Excel, PowerPoint, Outlook)

• Ability to work independently and as part of a team

• Willingness to adapt to changing business needs and priorities

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date