Executive Assistant

3 Months ago • All levels • Administrative • $52,400 PA - $70,200 PA

Job Summary

Job Description

As an Executive Assistant, you'll provide top-tier administrative support to a team of Human Resource Executives and the HR Business Partner team at The Walt Disney Studios. You'll manage their calendars, act as a liaison, arrange travel, assist with projects and presentations, and maintain confidential information. You'll be working with the HR team supporting Marvel Studios, 20th Century Studios, Disney, Disney Live Action, Searchlight Pictures, Production Crew, Workforce Strategy, and more. Key responsibilities include providing exceptional administrative support, managing office workflow, collaborating with executives on calendar management, analyzing office administrative challenges, utilizing technologies to develop and maintain efficient follow-up systems, upholding confidentiality standards, fostering a positive environment, and performing miscellaneous duties and projects as assigned.
Must have:
  • Proven experience supporting executive office
  • Exceptional interpersonal skills
  • Competence in managing office administrative tasks
  • Expertise in meeting deadlines and prioritizing tasks
  • Works with a high level of organization and attention to detail
  • Ability to make informed decisions despite limited information
  • Effective communicator, both verbally and in writing
  • Works with a strong sense of purpose, competence, authority, and empathy
  • High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP
Good to have:
  • Previous experience in Human Resources
  • Previous experience supporting multiple executives in a highly matrixed organization
  • A desire to learn new emerging technologies and systems

Job Details

Job Summary:

As an Executive Assistant, you’ll offer top-tier administrative support to a team of Human Resource Executives and the HR Business Partner team at The Walt Disney Studios! You’ll take charge of their ever-evolving calendar like a pro ensuring every meeting and engagement flows seamlessly. You’ll act as a liaison, connecting our team with clients and partners in a way that will inspire collaboration. In addition, you will arrange travel, assist with projects and presentations, while managing confidential information discreetly.  You will be working with the HR team supporting Marvel Studios, 20th Century Studios, Disney, Disney Live Action, Searchlight Pictures, Production Crew, Workforce Strategy, and more.

Responsibilities

  • Provide exceptional administrative support to multiple Human Resources executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiries.
  • Take full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for ad hoc projects, overseeing budgets, generating reports, managing headcount, and facilitating staff communication alongside other critical HR projects and processes.
  • Collaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetings.
  • Analyze office administrative and procedural challenges, making recommendations and implementing resolutions proactively.
  • Utilize relevant technologies to develop and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal direction. Maintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc.
  • Uphold strict confidentiality standards regarding all matters and documents. Foster a positive environment for interactions within the office and the team.
  • Perform miscellaneous duties and undertake projects as assigned when needed.
  • Act as a creative and proactive problem solver within the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-related questions.

 Basic Qualifications

  • Proven experience in supporting an executive office as a highly effective and integrated partner
  • Background in providing administrative support to senior executives (Disney experience is advantageous)
  • Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at all levels, and within a larger departmental team
  • Competence in managing intricate office administrative tasks, necessitating independent judgment and initiative
  • Expertise in meeting deadlines, prioritizing tasks, and achieving quality outcomes
  • Works with a high level of organization, meticulous attention to detail, and strong follow-up capabilities
  • Ability to make informed decisions despite limited information and adapt quickly to changing circumstances
  • Maintains a positive and professional demeanor under pressure, while being resourceful and adaptable
  • Effective communicator, both verbally and in writing, including drafting email communications and preparing presentation materials
  • Works with a strong sense of purpose, competence, authority, and empathy; consistently applies critical thinking to understand and resolve issues
  • High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP; Flexibility with work schedule. Some overtime may be necessary.

Preferred Qualifications: 

  • Previous experience in Human Resources
  • Previous experience supporting multiple executives in a highly matrixed organization
  • A desire to learn new emerging technologies and systems

Required Education: 

  • Bachelor’s degree or equivalent experience


The hiring range for this position in Burbank, CA is $52,400.00 to $70,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Similar Jobs

Scopely - VP, Corporate Controller

Scopely

Culver City, California, United States (Hybrid)
3 Months ago
The Walt Disney Company - Senior Brand Commercialisation Manager

The Walt Disney Company

London, England, United Kingdom (Hybrid)
3 Months ago
The Walt Disney Company - Disney Store: Sales Associate (Seasonal)

The Walt Disney Company

New York, New York, United States (On-Site)
3 Months ago
Virtusa - UX designer

Virtusa

Karnataka, India (Hybrid)
5 Months ago
Dentsu - Principle UX Product Designer

Dentsu

Gurugram, Haryana, India (Hybrid)
5 Months ago
Trek - Service Tech / Advisor

Trek

Nashua, New Hampshire, United States (On-Site)
5 Months ago
Luxoft - Murex Production support - BO

Luxoft

Riyadh, Riyadh Province, Saudi Arabia (On-Site)
3 Months ago
Maersk Careers - Process Expert Japanese Speaker

Maersk Careers

Qingdao, Shandong, China (On-Site)
323 Years ago
Gaming Innovation Group  - Database Engineer (MySql)

Gaming Innovation Group

St. Julian's, Malta (Hybrid)
3 Months ago
N-iX - L1 Support Engineer (#2317)

N-iX

(Hybrid)
3 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Scopely - Product Manager - Monopoly Go!

Scopely

Seville, Andalusia, Spain (Hybrid)
3 Months ago
The Walt Disney Company - Senior Product Manager II

The Walt Disney Company

New York, New York, United States (On-Site)
3 Months ago
Funko - Order Fulfillment Analyst

Funko

Washington, District Of Columbia, United States (On-Site)
3 Months ago
Scopely - Principal Content Designer - Unannounced AAA Action RPG

Scopely

United States (Remote)
3 Months ago
Scopely - Game Designer (Systems + Implementation)

Scopely

Bengaluru, Karnataka, India (Hybrid)
3 Months ago
SKYDANCE - Senior Gameplay Animator

SKYDANCE

United States (Remote)
4 Months ago
The Walt Disney Company - Principal Software Engineer, C++

The Walt Disney Company

Bristol, Connecticut, United States (On-Site)
3 Months ago
Worlds - Technical Animator- Unreal

Worlds

(Remote)
6 Months ago
Second Dinner - Senior Art Outsourcing Supervisor

Second Dinner

(Remote)
3 Months ago
The Walt Disney Company - Software Engineer II (Rust)

The Walt Disney Company

San Francisco, California, United States (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Burbank, California, United States

Flow - Head of Condo Management

Flow

Miami, Florida, United States (On-Site)
4 Months ago
Nagarro - Associate Staff Consultant, Business Analyst

Nagarro

New York, New York, United States (On-Site)
4 Months ago
The Walt Disney Company - Entertainment Activities Host/Hostess - Part Time, $24.85/Hour

The Walt Disney Company

Kapolei, Hawaii, United States (On-Site)
3 Months ago
undefined - Senior Customer Success Manager, West

United States (Remote)
4 Months ago
PENN Interactive - Senior Infrastructure Engineer

PENN Interactive

Philadelphia, Pennsylvania, United States (Hybrid)
4 Months ago
Barbaricum - Senior Systems Administrator

Barbaricum

Crane, Indiana, United States (Hybrid)
4 Months ago
Next Level Business Services - IBM MDM delivery lead

Next Level Business Services

Boston, Massachusetts, United States (On-Site)
4 Months ago
ByteDance - Fraud Strategy Expert (Multiple Positions)

ByteDance

San Jose, California, United States (On-Site)
3 Months ago
Ziff Davis - Network Engineer

Ziff Davis

New York, New York, United States (On-Site)
4 Months ago
Mattel  Inc  - Financial Analyst - Investor Relations

Mattel Inc

El Segundo, California, United States (On_site)
3 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Logitech - Commercial & Office Assitant

Logitech

Zurich, Ontario, Canada (Hybrid)
3 Months ago
Paypal - Executive Assistant & Office Manager

Paypal

Paris, Île-de-France, France (On-Site)
4 Months ago
The Walt Disney Company - Architect II

The Walt Disney Company

New York, New York, United States (On-Site)
3 Months ago
N-iX - Support Engineer (#2459)

N-iX

Ukraine (Remote)
3 Months ago
Nagarro - SAP PSCD / SAP FI-CA (Senior) Consultant (m/f/d)

Nagarro

Germany (Hybrid)
3 Months ago
eBay - Robotics Support Analyst II

eBay

Longmont, Colorado, United States (Hybrid)
4 Months ago
Luxoft - Murex BAU Support Consultant

Luxoft

Bengaluru, Karnataka, India (On-Site)
3 Months ago
Raw power games - IT Lead

Raw power games

Copenhagen, Denmark (Hybrid)
5 Months ago
Maersk Careers - Process Expert

Maersk Careers

Qingdao, Shandong, China (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

Burbank, California, United States (On-Site)

Burbank, California, United States (On-Site)

Los Angeles, California, United States (On-Site)

Taguig, Metro Manila, Philippines (On-Site)

Hong Kong (On-Site)

Amsterdam, North Holland, Netherlands (On-Site)

Minato City, Tokyo, Japan (On-Site)

Minato City, Tokyo, Japan (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug