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Facilities Assistant

Barracuda Networks Inc

Michigan, United States (On-site)

Facilities Assistant

1 Month ago • 5 Years + • Facilities Management

About the job

6 skills required for this role

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microsoft-office

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Job Description

As a Facilities/Admin Assistant, you will play a crucial role in supporting the efficiency of our Ann Arbor office. You will manage front office operations, ensuring smooth guest relations, handling courier services, and organizing events. You will also oversee facilities maintenance, vendor management, and construction projects. This role requires strong administrative and organizational skills, excellent communication, and the ability to work independently while demonstrating initiative and discretion.

Must have:

5+ years of facilities admin experience
Excellent administrative and organizational skills
Strong written and verbal communication skills
Proficiency in Microsoft Office
Proactive problem solver
Exceptional communication skills
Ability to multi-task
Well organized
Ability to work independently
Take own initiative
Maintain professionalism and confidentiality

Perks:

Internal mobility
Equity (non-qualified options)
High-quality health benefits
Retirement Plan with employer match
Career-growth opportunities
Flexible Time Off and Paid Time Off benefits
Volunteer opportunities

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Job ID: 25-343

Come Join Our Passionate Team! At Barracuda, we make the world a safer place. We believe every business deserves access to cloud-enabled, enterprise-grade security solutions that are easy to buy, deploy, and use. We protect email, networks, data and applications with innovative solutions that grow and adapt with our customers’ journey. More than 200,000 organizations worldwide trust Barracuda to protect them — in ways they may not even know they are at risk — so they can focus on taking their business to the next level.

We know a diverse workforce adds to our collective value and strength as an organization. Barracuda Networks is proud to be an Equal Opportunity Employer, committed to equal employment opportunity and equitable compensation regardless of race, gender, religion, sex, sexual orientation, national origin, or disability.

Envision yourself at Barracuda

As Facilities/Admin Assistant, you will help drive the efficiency of our business by providing facilities office support and administrative duties. This role will involve coordinating across multiple organizations and supporting our teams onsite in our Ann Arbor office.

This role requires an independent self-starter who serves as an ambassador and demonstrates sound judgment and establishes a foundation of loyalty through behaviors that inspire trust.

The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders. In addition, the ideal candidate is a hands-on team player working to ensure that the office is well maintained, interfacing with local landlords and vendors.

What you will be working on

Front office Management

Ensure effective Courier management of both inbound and outbound mail.
Ensure proper guest relations are being met; i.e. conference room bookings are clean, order catering, etc.
Ensure logistical assistance for organizing events is being met by arranging and procuring items for social team-building events
Track and order office supplies as needed.
Manage Office Maintenance – day porters, repairs, etc.

Facilities and Vendor Management

Oversee contractors, MEPs, standard primitive maintenance schedule, landlord, and asset management
Oversee planning and maintenance of physical environment and space utilization
Oversee all construction projects, including the innovation work of an interim facility.
Act as POC for escalations between business and service provider.
Maintain work orders, PO, or quotes that come in from vendors and load them into the finance system for approvals
Manage office equipment and enforce the SLAs with vendors to provide adequate and agreed-upon services.

What you will bring to the role

5+ years of facilities admin experience
Excellent administrative skills and organizational skills
Strong written and verbal communication skills
Proficiency in Microsoft Office, including PowerPoint, Excel and Word
Proactive problem solver with exceptional communication skills and the ability to multi-task
Well organized and able to work independently and take own initiative
Able to work with all levels of the company across multiple locations
Ability to maintain professionalism and confidentiality with all materials and exercise discretion

What you’ll get from us

A team where you can voice your opinion, make an impact, and where you and your experience are valued. Internal mobility – there are opportunities for cross training and the ability to attain your next career step within Barracuda.