Facilities Assistant
Job Summary
Job Description
As a Facilities/Admin Assistant, you will play a crucial role in supporting the efficiency of our Ann Arbor office. You will manage front office operations, ensuring smooth guest relations, handling courier services, and organizing events. You will also oversee facilities maintenance, vendor management, and construction projects. This role requires strong administrative and organizational skills, excellent communication, and the ability to work independently while demonstrating initiative and discretion.
Must have:
- 5+ years of facilities admin experience
- Excellent administrative and organizational skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office
- Proactive problem solver
- Exceptional communication skills
- Ability to multi-task
- Well organized
- Ability to work independently
- Take own initiative
- Maintain professionalism and confidentiality
Perks:
- Internal mobility
- Equity (non-qualified options)
- High-quality health benefits
- Retirement Plan with employer match
- Career-growth opportunities
- Flexible Time Off and Paid Time Off benefits
- Volunteer opportunities
6 skills required
Job Details
Job ID: 25-343
Come Join Our Passionate Team! At Barracuda, we make the world a safer place. We believe every business deserves access to cloud-enabled, enterprise-grade security solutions that are easy to buy, deploy, and use. We protect email, networks, data and applications with innovative solutions that grow and adapt with our customers’ journey. More than 200,000 organizations worldwide trust Barracuda to protect them — in ways they may not even know they are at risk — so they can focus on taking their business to the next level.
We know a diverse workforce adds to our collective value and strength as an organization. Barracuda Networks is proud to be an Equal Opportunity Employer, committed to equal employment opportunity and equitable compensation regardless of race, gender, religion, sex, sexual orientation, national origin, or disability.
We know a diverse workforce adds to our collective value and strength as an organization. Barracuda Networks is proud to be an Equal Opportunity Employer, committed to equal employment opportunity and equitable compensation regardless of race, gender, religion, sex, sexual orientation, national origin, or disability.
Envision yourself at Barracuda
As Facilities/Admin Assistant, you will help drive the efficiency of our business by providing facilities office support and administrative duties. This role will involve coordinating across multiple organizations and supporting our teams onsite in our Ann Arbor office.
This role requires an independent self-starter who serves as an ambassador and demonstrates sound judgment and establishes a foundation of loyalty through behaviors that inspire trust.
The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders. In addition, the ideal candidate is a hands-on team player working to ensure that the office is well maintained, interfacing with local landlords and vendors.
What you will be working on
As Facilities/Admin Assistant, you will help drive the efficiency of our business by providing facilities office support and administrative duties. This role will involve coordinating across multiple organizations and supporting our teams onsite in our Ann Arbor office.
This role requires an independent self-starter who serves as an ambassador and demonstrates sound judgment and establishes a foundation of loyalty through behaviors that inspire trust.
The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders. In addition, the ideal candidate is a hands-on team player working to ensure that the office is well maintained, interfacing with local landlords and vendors.
What you will be working on
Front office Management
- Ensure effective Courier management of both inbound and outbound mail.
- Ensure proper guest relations are being met; i.e. conference room bookings are clean, order catering, etc.
- Ensure logistical assistance for organizing events is being met by arranging and procuring items for social team-building events
- Track and order office supplies as needed.
- Manage Office Maintenance – day porters, repairs, etc.
Facilities and Vendor Management
- Oversee contractors, MEPs, standard primitive maintenance schedule, landlord, and asset management
- Oversee planning and maintenance of physical environment and space utilization
- Oversee all construction projects, including the innovation work of an interim facility.
- Act as POC for escalations between business and service provider.
- Maintain work orders, PO, or quotes that come in from vendors and load them into the finance system for approvals
- Manage office equipment and enforce the SLAs with vendors to provide adequate and agreed-upon services.
What you will bring to the role
- 5+ years of facilities admin experience
- Excellent administrative skills and organizational skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, including PowerPoint, Excel and Word
- Proactive problem solver with exceptional communication skills and the ability to multi-task
- Well organized and able to work independently and take own initiative
- Able to work with all levels of the company across multiple locations
- Ability to maintain professionalism and confidentiality with all materials and exercise discretion
What you’ll get from us
A team where you can voice your opinion, make an impact, and where you and your experience are valued. Internal mobility – there are opportunities for cross training and the ability to attain your next career step within Barracuda.
- Equity, in the form of non-qualified options
- High-quality health benefits
- Retirement Plan with employer match
- Career-growth opportunities
- Flexible Time Off and Paid Time Off benefits
- Volunteer opportunities
#LI-Onsite
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