Junior Accountant

3 Weeks ago • All levels

Job Summary

Job Description

This role involves processing Accounts Payable invoices, managing queries, and ensuring adherence to company policies within a multi-Thales operating environment. Key responsibilities include invoice processing, validation, coding, payment processing, and query resolution. The role also involves maintaining prepayments, processing expense claims, and performing ad-hoc payable-related tasks. Performance is measured by timely invoice processing, accurate payments, and efficient query handling. The candidate should possess good communication and customer service skills, be a team player, and be able to work independently in a multicultural setting.

Must have:

Process third-party and intercompany invoices within deadlines.
Validate and match invoices to Purchase Orders.
Capture invoices within the AP system(s).
Process electronic bank payments via BACs.
Resolve invoice queries promptly.
Proficient in Microsoft Word, Excel and Outlook.

Good to have:

Experience working for a large organization/ Shared Service Centre.
Knowledge of P2P processes in an international company.

3 skills required

3 skills required for this role

Add these skills to join the top 1% applicants for this job

excel

communication

team-player

Job Details

Location: Paço de Arcos, Portugal

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Thales Portugal is a Competence Centre of the Thales Group, whose mission is to integrate and develop solutions and products for Thales projects worldwide. Having around 220 specialized human resources Thales Portugal has a strong capability to design, develop, and deploy systems and services efficiently in the Defence, Security (Critical Information Systems, Critical Infrastructure and Banking) and Transportation markets.

Primary Purpose of the Role:

Responsible for all elements of AP invoice processing and / or query handling across multi-Thales Operating Units ensuring adherence to company policy

Principal Relationships:

•   Payables Team Leader / P2P Manager
•   Other SSC teams
•   Business Unit Finance teams
•   3rd party suppliers

Key Responsibilities and Tasks:

•   Processing 3rd party and / or Intercompany invoices within strict deadlines across multi-Thales operating companies
•   Checking and validation of invoices, matching to Purchase Orders, co-ordinating invoice approval and coding of charges to appropriate nominal ledgers
•   Capture of invoices within the AP system(s)
•   Processing electronic bank payments via BACs
•   Instigate / resolve invoice queries
•   Maintain prepayments and debit balances at an acceptable level
•   Process Staff Expenses claims and carry out compliance checks
•   Ad-hoc Payables related tasks - as and when required

Key performance Indicators against Responsibilities and Tasks (professional only):

12 month KPIs
•   Ensure all invoice scanning, is actioned within 24 hours of receipt
•   To ensure accurately verified and approved BACs payment runs - as per the company calendar BACs schedule
•   Action invoice queries within 3 working days of receipt
•   Check monthly statements for outstanding credits and missing invoices.

Skills

Essential
•   Good communication skills both verbal and written
•   Good team player – flexible and adaptable to multi-tasks.
•   Excellent customer service skills.
•   Ability to work on own initiative
•   Adaptable and flexible
•   A good sense of relationship and strong interpersonal qualities (to be able to manage the relationship with different cultures within units)
•   Able to work in a multicultural work environment

Experience:

Essential
• Proficient use of Microsoft Word, Excel and Outlook

Desirable
• Experience of working for a large and complex organisation - Shared Service Centre environment
• Good knowledge of P2P processes acquired in an international company

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!