Workplace Experience Specialist

Location: Guindy, Chennai (Onsite – 5 days/week)
Work Timing: 10:00 AM – 7:00 PM IST (Standard business hours with flexibility based on leadership needs)
Reporting To: Site Lead – India (Matrix reporting to India HR Lead)

We’re looking for a People & Workplace Experience Specialist to join our growing India team at Banyan Velocity. This is a dynamic, hybrid role that combines executive assistance and office administration responsibilities. As the face of our Chennai office, you’ll play a pivotal role in keeping day-to-day operations running smoothly, coordinating with internal and external stakeholders, and creating a welcoming and efficient work environment.

Key Responsibilities:

Office Management / Workplace Experience – 70%

• Coordinate office operations with WeWork (gate passes, seating, branding)

• Manage courier services and vendor relationships

• Oversee procurement, invoices, POs, and deliveries

• Organize employee engagement events and team logistics

• Support onboarding/offboarding logistics

• Maintain and update the India office playbook

• Assist with employee/visitor travel logistics

Reports to: Site Lead

HR Coordination – 25%

• Generate reports on leave, attendance, and onboarding/offboarding

• Validate leave and attendance data

• Provide HRIS reports to OpCo managers and HQ HR

• Handle HR documentation and ensure compliance

Reports to: India HR Lead

Executive Calendar Management – 5%

• Manage calendar for the Site Lead

• Schedule meetings with vendors, candidates, new hires, and OpCo leadership

Reports to: Site Lead

Preferred Skills & Experience:

• 3–6 years of experience in a similar role supporting senior leaders or India operations, ideally in a tech or software engineering firm

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (G-Suite)

• Ability to handle sensitive information with discretion

• Professional, self-starter, collaborative, and problem-solving mindset

Diversity, Equity, Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams, associates, our Operating Companies, and the communities we serve. As a collective, our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.