Office Administrator

1 Month ago • 3 Years + • Administartive

Job Summary

Job Description

The Office Administrator will be the face of the IMC office in Hong Kong, ensuring smooth and efficient operations. This role involves comprehensive support to senior leaders and strong communication across the organization. Responsibilities include coordinating service requests to exchanges, office maintenance, event planning, clerical support, and EA support like managing schedules. Requires 3+ years of administrative experience, strong communication skills, proficiency in English, Mandarin, and Cantonese, and excellent organizational skills.
Must have:
  • 3+ years of administrative experience
  • Proficient in English, Mandarin, and Cantonese
  • Excellent organizational skills

Job Details

We have an exciting and newly created opportunity for an Office Administrator to join us as the face of the IMC office based in Hong Kong. In this role you will ensure all things related to the Hong Kong office are running smoothly and efficiently as we go through a fast-paced phase of growth and continue to contribute to providing a world-class workplace experience for all our employees. You will provide comprehensive support to a group of senior leaders and play a critical role in ensuring strong communication across the organization. 

This position requires on-site work from our Hong Kong office.

Your Core Responsibilities: 

  • Exchange requests - coordinate and follow up with ad-hoc or planned service requests to the exchanges (including liaising with internal teams across different offices, preparing, reviewing, and submitting service requests)
  • Office administrative support - coordinate with internal teams and external vendors (e.g. building management, cleaners, handyman) for office maintenance;  order and maintain office supplies, ensure office equipment in good working order, deal with messengers and  general line calls.
  • Company events - coordinate, plan and organize company events
  • Clerical support - preparation of expense reports, organize and maintain office files and records, assist team members in preparing PowerPoint presentations and other documents
  • EA support - manage meeting schedules, appointments and travel arrangements for team members

Your Skills and Experience: 

  • 3+ years of experience in an administrative role with the ability to partner with a range of stakeholders in a variety of settings.
  • High level of accuracy, diligent and attention to details when processing service request to exchange.
  • Proficiency in communicating clearly both verbally and in writing.
  • Fluent in English, Mandarin, and Cantonese.
  • Good organizational skills, ability to manage multiple tasks efficiently.

About Us

IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

 

Similar Jobs

Capco - Administrator / Home Office

Capco

Rio De Janeiro, Brazil (Remote)
3 Days ago
Ubisoft - Public Cloud Administrator

Ubisoft

Saint-Mandé, Île-de-France, France (Hybrid)
2 Months ago
GHX - Network Administration

GHX

Hyderabad, Telangana, India (On-Site)
2 Months ago
Nintendo - Associate Service Desk Administrator

Nintendo

Redmond, Washington, United States (Hybrid)
2 Months ago
SSC Technologies - Fund Administration Expense Processing Analyst

SSC Technologies

Boston, Massachusetts, United States (Hybrid)
4 Weeks ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Jobs in Hong Kong

FalconX - Senior Institutional Sales

FalconX

Hong Kong (On-Site)
1 Month ago
The Walt Disney Company - Senior Show Lighting Designer (15-months)

The Walt Disney Company

Hong Kong (On-Site)
8 Months ago
The Walt Disney Company - Associate Business Systems Analyst

The Walt Disney Company

Hong Kong (On-Site)
5 Months ago
OKX - Leadership Growth Expert

OKX

Hong Kong (On-Site)
8 Months ago
The Walt Disney Company - Artist / Painter - Full Time (HKD$6,000 Special Welcome Reward)

The Walt Disney Company

Hong Kong (On-Site)
8 Months ago
ISS Stoxx - Compensation and Governance Consultant - Korea Specialist

ISS Stoxx

Hong Kong (On-Site)
3 Weeks ago
The Walt Disney Company - Show Production Designer (1-year contract)

The Walt Disney Company

Hong Kong (On-Site)
8 Months ago
PayPal - Director, Head of Risk & Compliance

PayPal

Hong Kong Island, Hong Kong (Hybrid)
2 Weeks ago
Animoca Brands - Quant Researcher

Animoca Brands

Hong Kong (On-Site)
9 Months ago
Ion - Content Editor

Ion

Hong Kong (On-Site)
7 Months ago

Get notifed when new similar jobs are uploaded

Administartive Jobs

Aeries technology - Accounts Receivable Administrator

Aeries technology

Bengaluru, Karnataka, India (On-Site)
1 Month ago
Nintendo - Associate Service Desk Administrator

Nintendo

Redmond, Washington, United States (Hybrid)
2 Months ago
Marsh McLennan - New Business Support Administrator

Marsh McLennan

Bristol, England, United Kingdom (Hybrid)
3 Weeks ago
Sperasoft - Administrative Assistant

Sperasoft

Abu Dhabi, Abu Dhabi, United Arab Emirates (On-Site)
1 Month ago
Riot Games - Senior Manager, Equity Administration

Riot Games

Los Angeles, California, United States (On-Site)
1 Month ago
Lionsgate - ServiceNow Administrator

Lionsgate

Toronto, Ontario, Canada (On-Site)
1 Month ago
Capgemini - VMware Vsphere Administration

Capgemini

Bengaluru, Karnataka, India (On-Site)
1 Month ago
CAE - Property Administrator

CAE

Wright-Patterson Air Force Base, Ohio, United States (On-Site)
3 Weeks ago
bohemia interactive - IT Administrator

bohemia interactive

Prague, Prague, Czechia (On-Site)
2 Months ago
Zscaler - Executive Administrative Partner

Zscaler

San Jose, California, United States (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Sydney, New South Wales, Australia (On-Site)

Sydney, New South Wales, Australia (On-Site)

London, England, United Kingdom (On-Site)

Mumbai, Maharashtra, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

New York, United States (On-Site)

Sydney, New South Wales, Australia (On-Site)

Sydney, New South Wales, Australia (On-Site)

Sydney, New South Wales, Australia (On-Site)

Chicago, Illinois, United States (On-Site)

View All Jobs

Get notified when new jobs are added by IMC

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug