Contracts Administrator, Commercial (R3190)

Founded in 2015, Shield AI is a venture-backed defense technology company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With offices in San Diego, Dallas, Washington, D.C., Boston, Abu Dhabi (UAE), Kyiv (Ukraine), and Melbourne (Australia), Shield AI’s technology actively supports U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, YouTube and Instagram.

We are seeking an experienced and detail-oriented Staff Contracts Administrator to manage complex commercial and international software licensing and engineering services agreements. The ideal candidate will have a strong understanding of commercial contracting best practices, global contracting standards, intellectual property rights, and software licensing models. This role is critical to ensuring the success of the contracting function by supporting complex transactions across a global client base and driving strategic business objectives.

Projects you might work on:

• Collaborate with the business development team to drive customer growth by executing purchase agreements for software license sales.
• Draft and review key documents, including Memorandums of Understanding, Letters of Intent, Teaming Agreements, Third-Party Intermediary Agreements, and Statements of Work.
• Lead or support critical negotiations.
• Partner with internal teams to ensure transactions align with Shield AI's strategic objectives and growth goals.

What you'll do:

• Analyze and negotiate key contractual terms.
• Administer and monitor contract performance, managing modifications, renewals, amendments, and terminations as necessary.
• Negotiate and administer Reseller and Broker agreements to facilitate internationals sales of goods and services in specific territories.
• Support proposal development and pricing strategies to meet international and commercial requirements.
• Monitor global trends in software contracting and advise on best practices and emerging regulatory requirements.
• Analyze contract terms and conditions to identify risks and recommend mitigating strategies.
• Serve as the primary point of contact for contractual matters with clients, subcontractors, and internal stakeholders.
• Collaborate with legal, finance, and project teams to address contractual issues and resolve disputes.
• Maintain organized records of all contract-related documentation.

Required qualifications:

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in contracts administration, with specific experience in international contracts and U.S. Government Contracting.
• Familiarity with international trade regulations including export controls.
• Experience negotiating terms and conditions and managing complex agreements.
• Exceptional organizational skills, communication and attention to detail.
• Ability to work independently as well as support multiple stakeholders in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Preferred (not required) qualifications:

• Masters Degree in Business Administration or a related field
• Certification in Contracts Management (e.g., CPCM, CFCM, or similar)
• Experience working with global clients, including familiarity with INCOTERMS and multinational contracting standards.
• Knowledge of risk management strategies specific to international agreements.
• Experience managing contracts in multiple currencies and jurisdictions.

Full-time regular employee offer package:

Pay within range listed + Bonus + Benefits + Equity

Temporary employee offer package:

Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.