Scheduling Specialist

2 Weeks ago • All levels • Administrative

Job Summary

Job Description

The Scheduling Specialist coordinates and manages schedules for efficient operations. Responsibilities include developing and maintaining accurate schedules for various departments, revising scheduling principles, requesting automation features, and training stakeholders. This role requires close collaboration with team leaders and supervisors to ensure smooth coordination and adherence to timelines. Additional duties involve managing schedule events (vacations, sick leave, etc.), utilizing internal systems (JIRA, WIKI, MS Office, NEVOS), initiating scheduling efficiency changes, and providing training. The Specialist serves as a point of reference for scheduling inquiries and manages projects and deadlines.
Must have:
  • Proven scheduling experience
  • Strong organizational skills
  • Excellent English (Portuguese a plus)
  • Solid computer skills
  • Decision-making & issue escalation
  • Willingness for rotating shifts
Perks:
  • Competitive remuneration
  • Hands-on experience
  • Professional development

Job Details

Company Description

We proudly stand as a premier developer and provider of innovative products and services tailored for the entertainment sector. With a workforce boasting over 21,000 talented individuals spread across more than 40 global markets, we thrive in areas of product innovation, software development, IT solutions, and comprehensive business support.

At the heart of our success lies a dynamic and creative environment, fostering unparalleled opportunities for both personal and professional advancement.

Job Description

We’re opening our first studio in Brazil—and we’re looking for a Scheduling Specialist to join our team at Evolution São Paulo.

Scheduling Specialist plays a crucial role in coordinating and managing schedules to ensure efficient and effective operations within the organization. Employee’s primary responsibility will be to develop and maintain accurate schedules for various departments, teams, or individuals, ensuring optimal resource allocation and workflow management, which involves revising and updating of scheduling principles, requesting additional features for automation of the schedule patterns, and for training and educating stakeholders on the usage of the agreed principles. This position requires a close cooperation with team leaders, supervisors, and other stakeholders to ensure smooth coordination of activities and adherence to timelines.

Main Responsibilities: 

  • Review, revise, and update scheduling principles in Madrid – includes all schedule events (vacations, sick leave, maternity, paternity leaves, etc.)
  • Create, update, review of Knowledge bank of best practices of Scheduling.
  • Creation of schedule patterns.
  • Manage and approve or reject any schedule events (vacations, sick leave, maternity, paternity leaves, etc.), ensure appropriate coverage is in place.
  • Use various internal systems including but not limited to JIRA, WIKI, MS Office, and scheduling software NEVOS, etc.
  • Initiate scheduling efficiency changes, implement different procedures to improve schedule management and workflow.
  • Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications.
  • Training of new employees or other managers to cover scheduling duties while out office.
  • Point of reference for other key stakeholders regarding schedule.
  • Clearly and timely communicating changes to procedures.
  • Establish and maintain cross departmental cooperation. 
  • Provide, when required, additional job training to game presenters/shufflers, as well within the department.
  • Manage projects and deadlines set by your direct managers.
  • Propose initiatives and ideas that will benefit the department.
  • Manage ad-hoc situations which may occur on shift in appropriate manner to still be able to deliver all products.

Qualifications

Experience & Qualifications Required:  

  • Proven experience in scheduling, resource management, or a similar role, preferably in a fast-paced environment.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent spoken and written English skills, Portuguese language skills as an advantage. 
  • Solid computer skills, particularly in Microsoft Office
  • Experience in developing standards and procedures;
  • Ability to make independent decisions and escalate issues appropriately
  • Willingness to work full-time and in rotating shifts, including nights and weekends
  • Strong interpersonal and soft skills: analytical thinking, multitasking, and a high sense of responsibility
  • Capable of maintaining confidentiality, managing urgency, and delivering results under pressure
  • Friendly, energetic attitude with strong problem-solving abilities

This job description outlines the general responsibilities and qualifications expected of a Scheduling Specialist. It is intended to provide a comprehensive overview but may not encompass all tasks and duties associated with the role. Specific responsibilities may vary depending on organizational needs and individual job assignments.

Additional Information

We offer: 

  • A key role in launching and managing our first studio in São Paulo, Brazil
  • Competitive remuneration package
  • A unique opportunity to gain extensive hands-on experience
  • Professional and personal development opportunities

If you are interested apply by sending in your CV and a letter of motivation.

Similar Jobs

GoTo Group - SDET - Insurance

GoTo Group

Jakarta, Jakarta, Indonesia (On-Site)
6 Months ago
Beta Craft - JavaScript (Hubspot) Developer

Beta Craft

(Remote)
5 Months ago
Scanline VFX - Producer, Visual Pioneering

Scanline VFX

Los Angeles, California, United States (Hybrid)
2 Months ago
Marks, part of SGS & Co - Senior Line Producer

Marks, part of SGS & Co

Chicago, Illinois, United States (On-Site)
3 Weeks ago
Snorkel AI - Senior IT Manager

Snorkel AI

Redwood City, California, United States (Hybrid)
1 Week ago
Enphase Energy - Engineer, Customer Service-French

Enphase Energy

Bengaluru, Karnataka, India (On-Site)
6 Months ago
Wargaming - Infrastructure Engineer

Wargaming

Warsaw, Masovian Voivodeship, Poland (Hybrid)
3 Weeks ago
PwC - MERC Consulting - Executive Assistant - Cairo

PwC

Cairo, Cairo Governorate, Egypt (On-Site)
7 Months ago
RoofStack - Senior Purchasing Specialist

RoofStack

İstanbul, İstanbul, Türkiye (On-Site)
1 Month ago
Rackspace Technology - Senior Systems Engineer HPC

Rackspace Technology

United States (Remote)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Scopely - QA Analyst - Unannounced Project

Scopely

Barcelona, Catalonia, Spain (Hybrid)
2 Months ago
Gearbox Software - Layout Lead, Cinema & Cinematics Dept

Gearbox Software

Frisco, Texas, United States (Hybrid)
5 Months ago
Bungie - Contract Destiny Associate Marketing Manager

Bungie

(Hybrid)
4 Months ago
McDonald's Corporation - Restaurant Technology Problem Manager

McDonald's Corporation

London, England, United Kingdom (Hybrid)
5 Days ago
Fluence - Test Engineer (m/f/d) - German speaker

Fluence

Erlangen, Bavaria, Germany (Hybrid)
7 Months ago
PlayStation Global - Senior Producer

PlayStation Global

Santa Monica, California, United States (Hybrid)
3 Weeks ago
Betson Group - CRM Project Manager

Betson Group

Malta (On-Site)
1 Week ago
House of How - Senior 2D Artist - Sweden

House of How

Boden, Norrbotten County, Sweden (On-Site)
6 Months ago
Ubisoft - Level Designer Assistant

Ubisoft

Lyon, Auvergne-Rhône-Alpes, France (On-Site)
2 Months ago
Riot Games - Senior Software Engineer, Services - Esports Platform & Experiences

Riot Games

Dublin, County Dublin, Ireland (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Jobs in São Paulo, State of São Paulo, Brazil

Haleon - Quality Control Internship

Haleon

Rio De Janeiro, Brazil (On-Site)
1 Week ago
pipa studios - Talent Bank (On-site)

pipa studios

São Paulo, Brazil (On-Site)
2 Years ago
Sporty Group - BR Customer Research and Insights Lead

Sporty Group

São Paulo, State Of São Paulo, Brazil (Hybrid)
1 Month ago
PwC - Consultor Tributário Jr| Associate 2

PwC

Ribeirao Preto, State Of São Paulo, Brazil (On-Site)
7 Months ago
Team Liquid - Supervising Producer, Brazil

Team Liquid

São Paulo, State Of São Paulo, Brazil (Hybrid)
2 Months ago
pipa studios - HR Analyst (DHO and R&S)

pipa studios

São Paulo, State Of São Paulo, Brazil (Hybrid)
2 Months ago
Philips - Senior Support Analyst

Philips

Blumenau, State Of Santa Catarina, Brazil (Hybrid)
1 Week ago
Thales - Bid Manager I

Thales

São Bernardo Do Campo, State Of São Paulo, Brazil (Hybrid)
3 Days ago
pipa studios - Talent Pool for Game Designer/UX

pipa studios

São Paulo, State Of São Paulo, Brazil (On-Site)
2 Years ago
Team Liquid - Junior Graphic Designer

Team Liquid

São Paulo, State Of São Paulo, Brazil (On-Site)
6 Days ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Nintendo - Gate Agent I

Nintendo

North Bend, Washington, United States (On-Site)
9 Months ago
The Walt Disney Company - Investment Planning Manager

The Walt Disney Company

Île-de-France, France (On-Site)
4 Weeks ago
Nintendo - Recruiting Coordinator

Nintendo

Redmond, Washington, United States (Hybrid)
3 Months ago
Tesla - Service Advisor

Tesla

London, England, United Kingdom (On-Site)
3 Months ago
The Walt Disney Company - Shipwide Production Supervisor (Fixed Term)

The Walt Disney Company

Toronto, Ontario, Canada (On-Site)
3 Weeks ago
Next Level Business Services - Salesforce Developer

Next Level Business Services

San Francisco, California, United States (On-Site)
6 Months ago
Mattel  Inc  - Accounting Administrator

Mattel Inc

Foshan, Guangdong Province, China (On-Site)
4 Months ago
ByteDance - Software Engineer - MySQL

ByteDance

Seattle, Washington, United States (On-Site)
3 Months ago
AGS - American Gaming Systems - Field Service Technician I

AGS - American Gaming Systems

Michigan, United States (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Evolution is a world-leader in product innovation and advanced IT-solutions for video streamed live casino. Our code runs 24/7/365 serving millions of users globally and processing financial transactions of thousands of EUROs every second.  

Evolution AB (publ) is listed on Nasdaq Nordic with a MCAP of over EUR 20B.


The company was founded in 2006, inspired by the world-renowned casino in Monte Carlo. Using the rapidly emerging technology, Evolution founders wanted to bring the excitement from the live player experience in to the home. From that came our brand promise of delivering a product which was AS REAL AS IT GETS, and our key corporate value ALIVE.


Today, more than 13,000 EVOlutioneers work in the company’s sites across 5 continents. With an ever-growing world-wide demand for our innovative product and high quality services, we look for more high performing talent with a team player mindset and diverse skillsets and backgrounds. 


Please read our Privacy and Cookies policies below before submitting any personal data to us: https://www.evolution.com/privacy-policy & https://www.evolution.com/cookies-policy


Followers must be 18+.  

http://gambleaware.co.uk Please gamble responsibly. 🔞 


Evolution is licensed and regulated by the Malta Gaming Authority under licence MGA/B2B/187/2010 issued on 01 of August 2018. Evolution is also licensed and regulated in many other jurisdictions such as the United Kingdom, Belgium, Canada, Romania, South Africa, and others.

Birkirkara, Malta (On-Site)

Birkirkara, Malta (On-Site)

Burnaby, British Columbia, Canada (On-Site)

Atlantic City, New Jersey, United States (On-Site)

Atlantic City, New Jersey, United States (On-Site)

Atlantic City, New Jersey, United States (On-Site)

Birkirkara, Malta (On-Site)

São Paulo, State Of São Paulo, Brazil (On-Site)

View All Jobs

Get notified when new jobs are added by Evolution

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug