Administrative Assistant

5 Months ago • 1 Years + • Administrative

Job Summary

Job Description

The Administrative Assistant will provide comprehensive support to top managers, ensuring smooth and efficient daily operations. Responsibilities include real-time scheduling, travel arrangements (flights, cars, hotels), calendar management (internal and external meetings, tracking attendance), corporate system delegation for approvals, email review and prioritization, expense reporting, tracking birthdays and gifts, data gathering for presentations, meeting MoM tracking, and managing announcements for business trips, vacations, and sick leaves. The ideal candidate will be highly organized, possess excellent communication skills, and have at least one year of experience in an administrative role. Proficiency in MS Office is essential.
Must have:
  • MS Office
  • Stress resistance
  • Prioritization
  • Teamwork
  • 1+ year experience
Good to have:
  • Experience in large international companies

Job Details

Project description

About the Project: GAES framework, PA support to Mgmt
Our team: GAES team
Technologies used: MS office
Opportunities: international team, skills development

Responsibilities

Administrative Assistant provides support to top managers by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Calendar management (meetings set up both external and internal, acceptance and attendance tracking)

Delegate in corporate systems for approvals

Corporate emails review and prioritizing

Expense reporting

Counterparts birthday calendar tracking, gifts preparation and delivery

Data gathering, presentation creation, MoM tracking during meetings

Tracking and announcements of business trips, vacations, sick leaves etc. by manager's request

Mandatory Skills:

MS office, stress resistance, ability to prioritize tasks, team player, at least 1 year experience

Nice-to-Have Skills:

relevant experience in big international companies

Languages:

English: B2 Upper Intermediate

Skills

Must have

MS office, stress resistance, ability to prioritize tasks, team player, at least 1 year experience

Nice to have

relevant experience in big international companies

Other

Languages

English: B2 Upper Intermediate

Seniority

Regular

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About The Company

Luxoft, a DXC Technology Company (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Acquired by U.S. company DXC Technology in 2019, Luxoft is a global operation in 44 cities and 21 countries with an international, agile workforce of nearly 18,000 people. It combines a unique blend of engineering excellence and deep industry expertise, helping over 425 global clients innovate in the areas of automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications.

DXC Technology is a leading Fortune 500 IT services company which helps global companies run their mission critical systems. Together, DXC and Luxoft offer a differentiated customer-value proposition for digital transformation by combining Luxoft’s front-end digital capabilities with DXC’s expertise in IT modernization and integration. Follow our profile for regular updates and insights into technology and business needs.

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