HR Intern

This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.

The HR Intern role with Industrial Light & Magic presents an opportunity for a current student from an accredited public post secondary school to work alongside ILM’s Human Resources department to research, investigate, plan and execute a project promoting organizational development within a fast-paced live working environment.  The HR function at ILM is central to business operations, closely partnering with leadership to achieve consistently high standards across a broad spectrum of HRM.

What You Need to Know

• The HR Intern role is a paid 4 month placement from May to August 2025 with the possibility for extension (up to 8 months)

• This role is considered Hybrid, which means you will work onsite at our Vancouver studio and occasionally from home

• You will be required to work full-time, 40 hours per week, Monday to Friday from 9am to 6pm

• We do not provide assistance for relocation, housing, transportation, or work authorization for Internships

• You must be a Canadian Citizen or hold Canadian Permanent Resident status and be residing in British Columbia 

• You must be enrolled in a public, post-secondary school and will return to your studies upon completion of your internship with ILM

What You’ll Do

• Administer day-to-day personnel changes and edits including using current systems to update information and communicate changes

• Administer Employment Agreement processes including creation, paperwork flow, database, personnel record forms, reporting and manager communication for renewals

• Administer project employee renewals including extensions, tracking of exit dates, database, reporting and status communication with management

• Create and maintain employee personnel files

• Follow up with payroll, benefits, HRIS and accounting to ensure that requests are carried out and information is coordinated

• Audit data across systems to ensure accuracy

• Maintain electronic filing systems

• Assist with running HR-related events, sending emails: new hire meet and greet, open house Toy Drive

• Support HR team with HR related onboarding tasks

• Manage special projects as requested
   

What We’re Looking For

• Studies in film, art, theatre, communications, HR, business or related field preferred

• Previous experience in an administrative support role will be an asset 

• Understand industry and business in order to effectively execute all areas of the role

• Experience working in a high-paced environment

• Excellent computer skills

• Technologically savvy, with a working knowledge of Google Workspace preferred  

• Demonstrated ability to learn quickly electronic systems and software

• Strong analytical and organizational skills

• Confidence to manage sensitive and confidential situations effectively and professionally

• Skilled multi-tasker and strong self-directed work ethic

• Comfortable to communicate with all levels of employees and understand cultural differences

• Excellent interpersonal, and communication skills (both oral and written)

• Proven ability to interact effectively within the department, across and outside the organization

• Proven ability to work efficiently, effectively as part of a team, and independently where assigned