Accounts Payable Specialist
Job Summary
Job Description
The Accounts Payable Specialist at Xsolla is responsible for invoice processing, vendor management, bank reconciliation, financial reporting, and ensuring timely and accurate payments. This role requires meticulous attention to detail, strong organizational skills, and a comprehensive understanding of accounting principles. Responsibilities include reviewing and processing invoices, matching invoices with purchase orders, managing vendor databases, resolving billing issues, bank reconciliation, preparing financial reports, managing ACH payments for other entities, assisting with tax filings, conducting fixed asset audits, and ensuring compliance with internal controls and regulations. The ideal candidate will have proven experience in accounts payable, proficiency in accounting software (e.g., NetSuite), strong analytical skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.
Must have:
- Invoice processing and vendor management
- Bank reconciliation and financial reporting
- Accounting software proficiency (NetSuite)
- Strong analytical and organizational skills
- Attention to detail and accuracy
Perks:
- Convenient work tools
- Latest Mac workplaces
- Free trainings and conferences
- Health insurance
- Flexible hours
- No dress code
- Comfortable office environment
7 skills required
Job Details
ABOUT US
At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.
Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.
Longevity Opportunity Vision Enjoy the game!
ABOUT YOU
The Account Payable Specialist is responsible for the critical aspects of invoice processing, vendor management, bank reconciliation, financial reporting and other tasks. Ensuring an accurate and timely payments while adhering to all applicable laws and regulations. This role demands meticulous attention to detail, superior organizational abilities, and a comprehensive understanding of accounting principles and best practices related to accounts payable.
RESPONSIBILITIES
- Review, verify, and process incoming invoices from vendors and service providers to ensure accuracy, compliance with company policies, and alignment with procurement agreements.
- Confirm the correct matching of invoices with purchase orders, receipts, and contracts, validating prices, quantities, and payment terms.
- Process and approve invoices for payment through the designated accounting and procurement software (e.g., NetSuite, ZipHQ), ensuring correct GL account allocations and approval workflows are followed.
- Track payment schedules to ensure that all bills are paid within the agreed-upon terms and avoid late fees.
- Maintain an up-to-date and accurate vendor database, including payment details, contracts, and contact information.
- Address vendor inquiries related to outstanding invoices, payment status, discrepancies, or any issues related to billing and payments.
- Investigate and resolve vendor billing issues, working directly with vendors to obtain credit memos or adjustments as needed.
- Reconcile bank and credit card transactions daily, ensuring accurate recording and matching of payments and receipts and ensure that all cash transactions are properly recorded, categorized, and reflected accurately in financial records.
- Provide accurate and timely financial reports, highlighting accounts payable activity, outstanding liabilities, and cash flow forecasts.
- Support with the preparation of audit schedules related to accounts payable and vendor payments.
- Manage ACH payments for other entities, ensuring compliance with tax laws and proper documentation.
- Assist with the preparation and timely submission of tax filings, including sales tax, VAT, and other relevant taxes for other applicable entities.
- Ensure proper handling of tax exemptions, withholding taxes, and other tax-related payments according to local and international regulations.
- Conduct regular audits of fixed assets to verify physical existence, condition, and proper documentation, ensuring that the company’s asset registers are accurate and up to date.
- Ensure all accounts payable transactions are processed in adherence to internal controls, company policies, and external regulatory requirements.
- Support and implement procedures to safeguard company assets, prevent fraud, and maintain a high level of financial accuracy.
- Maintain strict confidentiality and exercise discretion with all financial information.
- Serve as the primary point of contact for internal teams to resolve any issues related to accounts payable processes.
- Stay informed about evolving financial regulations, best practices, and emerging technologies that could enhance the efficiency of accounts payable functions.
- Identify and implement process improvements within the accounts payable workflow, such as automation tools, better reporting methods, or more efficient reconciliation processes.
- Suggest improvements in procurement and payment processes to increase operational efficiency and reduce processing errors or delays.
REQUIREMENT
- Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field preferred.
- Proven experience in an accounts payable role or a similar position in financial operations.
- Proficiency in accounting software (e.g., NetSuite) and Advanced Microsoft Excel
- Strong analytical skills with a high degree of attention to detail and accuracy.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Excellent communication skills, both written and verbal, with the ability to build relationships across departments and with external vendors.
- Exceptional organizational and time-management abilities.
- Ability to work independently with minimal supervision, as well as part of a team.
- Strong problem-solving capabilities and initiative in addressing challenges.
- Integrity and discretion in handling sensitive financial information.
- Demonstrated ability to handle a high volume of transactions and meet tight deadlines.
Don’t meet every requirement listed? Studies show that women and people of color are less likely to apply for jobs when they don’t meet every requirement. At Xsolla, we are committed to building a diverse and inclusive community, so if you think you could be amazing in this role, even without all the listed qualifications, please apply! You may be exactly who we didn’t even know we need.
BENEFITS:
Convenient work tools
Latest Mac workplaces + additional hardware to make you more effective at work
Google Chat, Gmail, Google Drive, Confluence, Jira, GitLab
Professional growth
Free trainings and participation in specialized conferences
Rich knowledge exchange within the company
More perks
Health insurance (Medical, dental and optical)- Employee and dependants
Flexible hours: organize your day according to your needs and sprint & teamwork demands
No dress code
Comfortable and new office environment
PHYSICAL DEMANDS
The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.
The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. Xsolla KL Sdn Bhd takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. Pursuant to the Personal Data Protection Act 2010 (“PDPA”), Xsolla KL Sdn Bhd is mindful and committed to the protection of your personal information and your privacy. Please direct any inquiries regarding your data privacy to careers@xsolla.com.
For more vacancies: https://xsolla.com/careers/vacancies
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About The Company
Xsolla's video game business engine helps game developers and publishers operate more efficiently and sell more games. Serving only the video game industry, Xsolla caters to businesses from indie to enterprise, with solutions that solve the complexities of distribution, marketing, and monetization so developers, publishers, and platform partners. Our goal is to increase your audience, sales and revenue.
Headquartered in Los Angeles, with offices worldwide, Xsolla operates as a merchant and seller of record for major gaming entities like Valve, Twitch, Ubisoft, Epic Games, and PUBG Corporation.
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