Administration Specialist

3 Months ago • 2 Years + • Administrative

Job Summary

Job Description

Fool's Theory seeks an Administration Specialist to collaborate closely with the Office Manager and back-office team. Responsibilities include coordinating business travel (accommodation, tickets), training purchases, and reimbursement processes. This role acts as a point of contact for external service providers and supports internal events. Additional duties involve invoice entry, office management, document flow, and archiving. The ideal candidate possesses at least 2 years of relevant experience, fluency in English and Polish, excellent communication and organizational skills, and flexibility.
Must have:
  • 2+ years admin experience
  • Fluent English & Polish
  • Excellent communication skills
  • Strong organizational skills
  • Coordinate travel & training
  • Manage office space & documents
Perks:
  • Flexible working hours
  • Private medical insurance (Enel-med)
  • MyBenefit platform access (Multisport)
  • Psychological support

Job Details

We are Fool's Theory, a company specializing in the development of narrative-driven video games and tools that streamline their production. Since 2018, we have been operating in the gaming industry, bringing together experienced developers who have contributed to many well-known RPG titles.

What sets us apart from other workplaces is our respect, openness to others, fantastic atmosphere among a team of friendly, creative, and supportive people, as well as the real impact our employees have on the company and its future. We never forget that our most valuable asset is our people, without whom we wouldn’t be where we are today.

Responsibilities

  • Cooperating closely with Office Manager and other back office team members.
  • Coordinating business travel for employees (booking accommodation, tickets).
  • Coordinating the purchase of trainings and reimbursement process of business trips.
  • Acting as a point of contact for external service providers, eg. lawyers, building administrators, etc.
  • Supporting company’s internal events organisation.
  • Entering invoices into the system, working closely with the Accounting department.
  • Taking care of the office space.
  • Taking care of documents flow and archiving.

Requirements

  • A least 2 years of experience working in a similar position.
  • Fluent English and Polish.
  • Very good communication and interpersonal skills.
  • Very good organisational skills.
  • Flexibility.

We offer

  • Flexible working hours.
  • Possibility to work fully on-site from our office in Bielsko Biała.
  • Working in a group of experienced specialists, often gamedev veterans, who are willing to share their knowledge.
  • Private medical insurance (Enel-med).
  • Access to MyBenefit platform with a possibility to co-finance a Multisport Card.
  • Psychological support.

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About The Company

We're a collective of AAA veterans who decided to take a break from big productions and find refuge in the mountains of southern Poland. In the past, we've contributed our skills to the critical and commercial successes of games such as The Witcher 3: Wild Hunt or Baldur's Gate 3.


It's our goal to create immersive, story-rich games. From the very beginning of our studio, we focused on creating unique RPG experiences. We're players at heart and deliver the type of games we'd love to play ourselves.


OUR GAMES – The Thaumaturge | Seven: The Days Long Gone

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