Associate VFX Producer

Key Responsibilities

• Interact professionally with clients during meetings, reviews, and email correspondence to build and maintain positive relationships and ensure open communication throughout the project
• Support the VFX Producer with bids and rebids, gaining experience in assessing and managing changes to the awarded scope of work, and communicating with clients for approval before initiating work
• Participate in client meetings and reviews, accurately capturing client notes and entering into Shotgrid, along with corresponding schedule and status updates, for timely distribution to the team.
• Address client feedback and concerns promptly to ensure satisfaction, manage expectations, and maintain strong relationships.
• Prepare and deliver weekly status reports to clients.
• Partner with the VFX Supervisor and VFX Producer to achieve client delivery goals, ensuring work is completed to the highest quality standards, within budget, and in accordance with bid methodologies.
• Partner with production finance to turn bids into budgets.
• Plan and schedule assets and shots, including quota schedules, render estimates, and delivery schedules based on project delivery milestones.
• Work with resource managers to fulfill resource projections and allocate resources effectively to meet project demands.
• Monitor crew needs and manage overtime requests to maintain quota and meet deliverables.
• Flag any potential scope of work changes to the VFX Producer and VFX Supervisor for assessment and potential rebidding.
• Oversee department schedules, workflows, and daily show operations, ensuring teams have the necessary support and tools to meet deadlines and succeed
• Ensure clear communication and information flow within the show team and across departments regarding budgeted bid days, kickoff of awarded work, and changes in any asset or shot methodologies.
• Monitor the accuracy of team note taking, providing feedback to improve quality, and ensuring timely follow-ups, task prioritization, and alignment with delivery milestones.
• Collaborate with project supervisors and leads to set up project pipelines.
• Oversee the ingestion, QC, and distribution of all incoming deliveries, inform relevant team members of related tasks, and schedule kickoffs to initiate work.
• Oversee dailies, reviews, and other show meetings, ensuring necessary stakeholders are informed, present, and that reviews are run efficiently.
• Oversee client deliveries, ensuring that all versions are properly packaged, QCed, and uploaded according to client specifications.
• Enforce project data accuracy in Shotgrid to ensure proper project tracking.
• Work with external vendors and partners, to ensure timely delivery and seamless integration of their contributions into the project.
• Anticipate risks and obstacles, keep the risk register up to date, and develop strategies to mitigate issues and maintain project momentum.
• Participate in regular project governance meetings with VFX Operations and executive leadership teams to report project progress and anticipate potential obstacles to ensure successful delivery.
• Demonstrate strong leadership qualities and the ability to manage large VFX teams.
• Mentor production team members, providing training and support, and offering performance feedback and reviews as needed.
• Provide performance reviews for the production team and show supervisors and leads.
• Foster a collaborative and supportive work environment by building strong relationships with team members, leading by example, and promoting open communication across all departments.
• Proactively anticipate and resolve issues that arise, communicating and escalating potential risks and solutions to facilitate quick and effective decision-making.
• Address and mediate any conflicts that arise within the team, ensuring that issues are resolved in a professional and constructive manner, informing or escalating to the VFX Producer and HR when appropriate.
• Identify opportunities for process improvements and contribute to the ongoing refinement of production management practices and workflows, as well as personal development and growth.
• Adapt to changing project requirements, deadlines, and priorities, maintaining a calm and solution-oriented approach in all situations.
• Maintain a willingness to work overtime when necessary to meet project deadlines and ensure successful project delivery
• Participate in Project Status Meetings (PSM) as required.
• Participate in Monthly Global Producer meetings.
• Participate in Production Finance meetings.
• Participate in Resource meetings.
• Participate in Client meetings and reviews.
• Participate in Central Production Catch-ups.
• Participate in Show Schedule, Sequence and Asset Reviews.
• Other meetings as requested or required.