Executive Assistant

The Group: 

The Corporate team unites a variety of functions at Morningstar including design, marketing, finance, quality, human resources, corporate communications, legal, compliance, strategic planning, and technology with the goal of keeping our business running smoothly. Each of these functions plays an essential role in supporting our company’s infrastructure, day-to-day operations, and ongoing strategic initiatives.

The Role:

The Executive Assistant will provide exceptional administrative support to our CEO, Founder and Board. They will play a vital role to the organization to assist leaders with their day-to-day needs which allow them to concentrate on client and management responsibilities. The EA is resourceful, innovative, and proactive, thinks independently and doesn't need much supervision or direction. They are a natural decision-maker, with an ability to think under pressure and display good judgement.

This position is based in our Chicago office. We are operating in a hybrid work environment; however, this role may require you to be in office for more than 3 days depending on the needs of the business.

Responsibilities:

• Establish and maintain order for leaders’ schedule, desk, day-to-day tasks, etc.
• Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
• Anticipate the needs of leaders while maintaining day-to-day workflow
• Gain and establish expertise of financial expense reporting system (Concur)
• Coordinate domestic and international business travel
• Assist with special projects as needed
• Increase efficiency though continuous process improvement

Qualifications:

• Minimum of 7 years of experience as an executive assistant for a global company; C-level experience preferred
• Excellent communication, organization, and time management skills
• Ability to professionally handle sensitive and confidential information
• Strong attention to detail
• Ability to prioritize and act with appropriate judgment
• Knowledge of Windows-based applications.
• Proven ability to multitask as you will service multiple executives
• Work well in a team environment

Morningstar’s hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We’ve found that we’re at our best when we’re purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you’ll have tools and resources to engage meaningfully with your global colleagues.