Executive Assistant

Saronic Technologies is a leader in revolutionizing defense autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations for the Department of Defense (DoD) through autonomous and intelligent platforms.

Job Overview

We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our founders. As an integral part of our team, you will play a critical role in ensuring the smooth and efficient operation of our startup, enabling our founders to focus on the strategic growth and development of our business. The successful candidate will have exceptional organizational, communication, and problem-solving skills and be comfortable working in a fast-paced environment.

Responsibilities

• Calendar Management: Coordinate and manage the founders' schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
• Communication: Serve as the primary point of contact between the founders and internal/external stakeholders, including investors, clients, and government representatives
• Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed
• Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
• Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
• Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
• Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
• Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by the founders to ensure the overall success of the company

Qualifications

• Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Exceptional written and verbal communication skills
• Proficiency in office software and tools, including Microsoft Office and Google Workspace
• Ability to work independently and take initiative
• Attention to detail and a commitment to maintaining a high degree of professionalism
• Discretion and the ability to handle confidential information with integrity
• Flexibility to adapt to changing priorities and work in a fast-paced environment
• Knowledge of the defense industry and government processes is a plus

Benefits:

• Medical Insurance: Comprehensive health insurance plans covering a range of services
• Saronic pays 100% of the premium for employees and 80% for dependents
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
• Saronic pays 99% of the premium for employees and 80% for dependents
• Time Off: Generous PTO and Holidays
• Parental Leave: Paid maternity and paternity leave to support new parents
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
• Retirement Plan: 401(k) plan
• Stock Options: Equity options to give employees a stake in the company’s success
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing and walking within the office.
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment.
• Visual acuity to read screens, documents, and reports.
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies.
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).

This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).

Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.