Senior Events Manager

Position Overview: We are seeking a highly organized and dynamic Senior Event Manager to oversee the planning and execution of our annual Morningstar Investment Conference, along with additional events as assigned. The ideal candidate will have extensive experience in event logistics, vendor management, and a proven track record of delivering exceptional events that meet organizational objectives. Working in the Marketing team, and as part of the global Content & Platforms group, this role reports to the Senior Director of Experiential Marketing.

We follow a hybrid policy, and this role requires you work onsite in our Chicago office at least 3 days per week.

Key Responsibilities: 

• Event Logistics Management: Plan and coordinate all aspects of the flagship event, ensuring seamless execution from start to finish. 

• Vendor Coordination: Manage food and beverage orders, audio-visual requirements, and other vendor contracts to guarantee a successful event experience. 

• Speaker Management: Liaise with speakers, handling all communication, scheduling, and logistical needs to ensure their participation is smooth and successful. 

• Venue Contracts: Negotiate and manage contracts with venues, ensuring optimal pricing and service levels that align with event requirements. 

• Budget Management: Oversee the event budget, tracking expenses and ensuring cost-effective solutions while maintaining high-quality standards. 

• On-Site Management: Oversee all on-site operations during the event, ensuring all logistics are executed as planned and addressing any issues that arise promptly. 

• Post-Event Evaluation: Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement for future events. 

Qualifications: 

• 7+ years of experience in event management, with a focus on large-scale events. 

• Proven track record of managing all aspects of event logistics, including vendor relationships, budgeting, and contract negotiation. 

• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously. 

• Strong communication and interpersonal skills, with the ability to work collaboratively with diverse teams and the ability to adjust communication style to suit audience. Must be professional dealing with senior or external stakeholders and able to build rapport in short timeframe. 

• Proficiency in event management software and tools, (e.g. Cvent or equivalent) webinar platforms (e.g. Zoom or equivalent), digital event platforms (e.g. Cvent Attendee Hub & Speaker Resource Center), project management software (e.g. Asana) is preferred. 

• Proficient with Microsoft Office with the ability to quickly learn new systems (e.g. event management software, project management software, payment processing software, email marketing platform etc.).