Senior Executive - Administration
Job Summary
Job Description
The Senior Executive - Administration at DreamSetGo is responsible for the smooth operation of daily office functions. This role involves managing office administration (food, couriers, visitor access), vendor relations, office supplies, and infrastructure. Key responsibilities include office setup and relocation management, maintaining vendor databases, managing office equipment, handling document and record management, budget monitoring, process improvement, and ensuring compliance. The ideal candidate will have 3+ years of relevant experience, strong vendor network, excellent communication skills, and proficiency in MS Office and Google Workspace. This position demands strong organizational skills and a proactive approach to problem-solving.
Must have:
- 3+ years office admin experience
- Office space setup & relocation
- Vendor management & database
- Strong communication skills
- Proficient in MS Office & Google Workspace
- Budget monitoring & expense tracking
- Process improvement & optimization
6 skills required
Job Details
About DreamSetGo:
DreamSetGo is a sports travel & experiences platform, from the house of Dream Sports which is a sports technology company with brands such as Dream11, and FanCode in its portfolio. DreamSetGo offers sporting events and player-interaction packages to die-hard fans. From match tickets to stadium tours, from flights to hotels, from VIP hospitality to city tours, from exclusive celebrity meet & greets to digital experiences, and much more; we curate the most fulfilling sports travel and experiences packages exclusively for popular sporting events around the world.
Role Overview:
As the Office Administrator, you will be the go-to person for all administrative needs, ensuring the smooth operation of daily office functions. Your role will encompass a variety of responsibilities, including office management, event coordination, vendor relations, etc.
Your Role :
- Office Administration: Manage day-to-day administrative functions including food arrangements, courier handling, visitor access control, issuing ID/access cards, and coordinating the management of security and housekeeping staff.
- Vendor & Facilities Management: Oversee vendor empanelment, maintain relationships, and manage office supplies, ensuring cost-effective purchasing and efficient inventory control.
- Infrastructure & Office Setup: Possess experience in creating and managing office spaces, including setup and transitions to new offices. Responsible for the planning, organization, and execution of office relocations and workspace arrangements.
- Vendor Inventory & Procurement Database: Maintain an extensive database of vendors, covering all procurement needs, and manage a comprehensive inventory of suppliers. Demonstrate proficiency in efficiently sourcing resources from reliable vendors.
- Infrastructure Management: Handle infrastructure-related issues such as office equipment (computers, printers, furniture), and manage renewal of Annual Maintenance Contracts (AMCs).
- Document & Records Management: Maintain updated records, manage files, handle invoicing, and ensure accurate documentation.
- Budget & Expense Monitoring: Track office costs, monitor expenses, assist in budget preparation, and ensure spending aligns with budget constraints.
- Process Improvement: Plan, coordinate, and optimize office procedures, working to streamline systems for increased efficiency in the Administrative team.
- Compliance & Policy Adherence: Ensure office operations align with organizational policies and regulations.
Qualifications:
- 3+ years of experience in office administration or a similar role.
- Proven experience in managing office space setup and relocations.
- Strong network of vendors and a personal procurement database for efficient sourcing.
- Strong verbal and written communication skills in English.
- Excellent follow-up skills, attention to detail, and commitment to punctuality.
- Proficient in MS Office, Google Sheets, and Google Drive.
- Strong organizational and multitasking abilities to manage multiple deadlines and projects.
- Self-motivated with strong ownership and a proactive approach to problem-solving.
Dream Sports is India’s leading sports technology company with 250 million users, housing brands such as Dream11, the world’s largest fantasy sports platform, FanCode, a premier sports content & commerce platform and DreamSetGo, a sports experiences platform.
Dream Sports is based in Mumbai and has a workforce of close to 1,000 ‘Sportans’. Founded in 2008 by Harsh Jain and Bhavit Sheth, Dream Sports’ vision is to ‘Make Sports Better’ for fans through the confluence of sports and technology.
For more information: https://dreamsports.group/
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