Clearance Coordinator

About the Role & Team

The Studio Clearances team handles many aspects of legal clearances, including those related to production and marketing of films and other content released theatrically and on various home entertainment formats including Disney+.  The team advises content production staff (e.g., production supervisors, producers, writers, art departments, set decorators, prop masters, costumers, editors, visual effects, animators) of clearance procedures.  In connection therewith, they also review scripts, screenings, artwork, dailies, rough and final cuts of films, websites, bonus content, behind the scenes/EPK materials, interviews, bloopers, deleted scenes, trailers, TV spots and other marketing materials, commercial tie-ins, print ads, DVD menus and packaging materials to identify potential clearance issues. 

The Clearance Coordinator will be a vital part of the clearance team providing day-to-day support managing workflows and processes in connection with the production and marketing clearance needs of live action and animation motion pictures, with an emphasis on use of computer applications for tracking and document management. 

What You Will Do

• Maintain and manage clearance status reports, department contacts directory, clearance database for all bonus materials, production release forms, digital document signing and digital document filing
• Communicate and coordinate with production offices in connection with meetings/calls, script distribution, clearance requests, payments, department forms and protocol
• Communicate and coordinate with internal studio departments (e.g. legal, production, post production, marketing, consumer products) in connection with meetings/calls, screenings, exchange of documents and other information
• Assist in viewing dailies
• RIM advisor for the team
• Facilitate and track required payments for research services, licensing, and/or other fees.
• Facilitate and track font seat licensing assignments for each production
• Under supervision, transmit, follow-up, and track standard clearance requests to outside parties
• Perform internet/phone research in connection with fictional/non-fictional elements for films and/or obtaining rights information
• Develop expertise with current and future computer applications utilized in the department
• Search and retrieve archival department information as needed

Required Qualifications & Skills

• At least 1 year entertainment experience, preferably in television/motion picture production and/or production legal
• Proficiency in advanced technology as a means of problem-solving.
• Strong critical thinking skills
• Forward-thinking, ability to identify opportunities to increase efficiency and implement/ adapt to the change
• Proven capability to take initiative and seek increased responsibilities
• Outstanding written and verbal communication skills
• Ability to multi-task in a fast-paced and fluctuating environment
• Proficient in autonomously prioritizing work and managing deadlines
• Strong proficiency with Microsoft Outlook and Word

Education

• Bachelor’s degree or equivalent work experience