Executive & Personal Assistant

Overview

We are a fast-growing mobile gaming studio based in Abu Dhabi, seeking an organized and proactive Personal and Executive Assistant to support our CEO. The ideal candidate will have at least 3 years of experience in an administrative role, ideally within the tech sphere, and will bring exceptional organizational, communication, and multitasking skills. This role requires a reliable, detail-oriented individual who can maintain professionalism and discretion while handling a wide array of responsibilities.

This position is based at our state-of-the-art offices on Yas Island, Abu Dhabi

What you will do:

Executive Assistant (EA) Responsibilities

• Calendar Management: Organize and manage the CEO’s calendar, coordinating across multiple time zones, prioritizing appointments, and strategically scheduling meetings to optimize efficiency.
• Communication Management: Screen and manage incoming emails and correspondence and ensure timely follow-up on key issues.
• Extensive Travel Coordination: Plan and organize all business-related travel arrangements, including booking flights, securing accommodations, arranging ground transportation and preparing detailed itineraries.Liaise with clients, partners, and event organizers in advance to ensure all logistics align with the CEO’s schedule. Prepare travel expense reports and manage reimbursements related to travel activities.
• Information & File Management: Organize and maintain digital records, ensuring secure storage and easy access for sensitive files, reports, and other documentation.
• Project Assistance: Provide support on a variety of projects, conducting research, preparing summaries, and coordinating with relevant departments to track progress and deadlines.
• Event Coordination: Assist in planning and executing corporate events, conferences, and other high-level functions, including managing RSVPs, preparing agendas, and coordinating logistics.
• LinkedIn & Social Media Management: Collaborate with the Social Media Manager to keep the CEO’s LinkedIn and company profiles up-to-date, sharing news, updates, and achievements to enhance brand visibility and engagement.
• Office Management: Oversee office supplies, petty cash, and maintain a well-organized workspace to ensure daily operations run smoothly.

Personal Assistant (PA) Responsibilities

• Personal Support: Manage personal appointments, handle correspondence, and coordinate commitments for the CEO
• Comprehensive Support: Provide proactive assistance with both business and personal tasks, maintaining close alignment with the CEO’s preferences and priorities.
• Stay Informed: Keep the CEO updated on relevant industry news, networking opportunities, and upcoming events, providing summaries as needed.
• Confidentiality and Discretion: Handle all matters with absolute confidentiality, maintaining discretion in all interactions on behalf of the CEO.
• Personal Travel Arrangements: Arrange personal travel for the CEO
• Property Management: Collaborate and communicate with the property manager to ensure the CEO is up-to-date with property information and status.

What you need to have

Experience: Minimum of 3 years as a Personal Assistant or Executive Assistant, ideally supporting C-level executives. Experience within the tech or startup environment is preferred.

Skills:

• Strong organizational, multitasking, and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Proficiency in Google Workspace and project management tools (e.g., Slack, Notion, Trello).
• Ability to maintain confidentiality and demonstrate high levels of discretion.
• Flexibility to accommodate extended hours as required.

Personal Qualities: Self-motivated, strong attention to detail, proactive, and a great team player with the ability to build strong relationships.

Location: Based in Abu Dhabi.

What we offer:

• Paid annual holiday
• Birthday off
• Visa Sponsorship
• Medical Insurance

Application Instructions

To help us understand your experience and suitability for this role, we require all candidates to submit a 3-minute video as part of the application process.

This video is a mandatory step and essential to our selection process. In your video, please answer the following questions:

1. In one sentence, introduce yourself and explain why this role excites you.
2. What is one example of how you successfully managed a complex situation for a senior executive? (Focus on the challenge and solution briefly.)
3. What strategies do you use to handle calendar conflicts or last-minute changes effectively? (Share a quick example if possible.)

Video Submission Instructions:

• Record your video and upload it as an unlisted video on YouTube.
• Title your video with your full name and the role (e.g., “John Doe - Executive/Personal Assistant Application”).
• Share the unlisted YouTube link in your application.

We value the effort you put into this task and look forward to seeing your responses!

About YallaPlay

At YallaPlay, we’re on a mission to create engaging, top-ranking mobile games that players love – and we have a blast doing it! Originally founded in Austin, Texas, we’ve expanded globally with teams in Brazil and the UAE, all working together seamlessly in a remote-friendly environment. We’re a close-knit team of passionate creators and innovators, bringing millions of players together through immersive and captivating gameplay experiences. Our people-first culture empowers our team members to thrive, collaborate, and push creative boundaries, making YallaPlay a place where talent and fun come together to build chart-topping games. Join us, and let’s make an impact in the world of mobile gaming!