Executive Assistant

1 Month ago • 5 Years + • Administrative • $62,078 PA - $115,287 PA

Job Summary

Job Description

The Executive Assistant will provide comprehensive administrative support to the SVP and VP, managing day-to-day duties and ensuring smooth operations across global activities. Responsibilities include scheduling, travel arrangements, correspondence, financial management (expense reports, invoices), and confidential information handling. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. On-site presence is required five days a week at the Domain office in Austin, TX. This position demands strong communication, event planning, and proficiency in Microsoft Office Suite.
Must have:
  • 5+ years relevant experience
  • Excellent organizational skills
  • Proficiency in Microsoft Office Suite
  • Strong communication skills
  • Ability to manage multiple priorities
  • Discreet handling of confidential information
Perks:
  • Robust benefits package
  • Global career opportunities
  • Flexible hybrid work model

Job Details

The Executive Assistant will provide comprehensive administrative support to the Senior Vice President (SVP) and Vice President (VP). The role involves managing day-to-day administrative duties, and ensuring smooth operations across global activities that span multiple time zones. The individual will be expected to handle scheduling, travel arrangements, correspondence, and various other tasks to support the leadership team’s needs while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

This role will require onsite presence 5 days a week. The office is located in the Domain.

What You'll Do

  • Support Preparation for Meetings and Engagements: Provide the SVP and VP with background information, meeting summaries, supporting documents, and other necessary materials for scheduled appointments, meetings, and speaking engagements. Coordinate with other departments as needed for specific engagements and maintain a detailed priority list of projects and commitments. Design and prepare general correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.

  • Handle Business Finances: Manage all business-related finances, including reconciling credit card statements and processing expense reports promptly. Ensure efficient handling of invoices.

  • Manage Confidential Information: Maintain a smooth flow of information between all organizational levels, including internal and external contacts, while managing confidential and sensitive information with the utmost discretion.

  • Meeting and Appointment Coordination: Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, handling materials, and transcribing meeting minutes.

  • Travel Arrangements: Arrange all international travel for the SVP and VP, including flights, hotel accommodations, and car rentals.

  • Expense Tracking: Review and track invoices and prepare detailed expense reports.

  • Composing Correspondence and Reports: Write and edit correspondence, reports, and other business documents as needed.

  • Organize Departmental Documents: Maintain and organize departmental spreadsheets, files, and records efficiently.

  • Calendar Management: Maintain and manage the executives’ calendars, ensuring timely scheduling and prioritization of events that require their presence.

  • Time Efficiency: Assist in managing commitments and maximizing the executive’s time efficiency.

  • Professional Representation: Interact effectively with all levels of the organization and represent the SVP and VP professionally in all situations.

What We're Looking For

  • Associate's Degree or equivalent work-related experience

  • Minimum Five (5) Years of relevant experience.

  • Ability to prioritize and independently follow through on all tasks and projects

  • Self-Directed / Self-motivated / CAN-do-WILL-do attitude

  • Strong oral and written communication skills

  • Dependable, Adaptable, Flexible, Poised and Articulate

  • Strong event planning and organization skills

  • Must be able to use considerable discretion, judgment, confidentiality, and diplomacy

  • Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.

  • Willingness to support the executive team and be on call 24/7

Why Aristocrat?

Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We’re a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. We offer a range of flexible working options through all.flex, our flexible hybrid work model and invite you to have a conversation with us about flexible working. EEO M/F/D/V

  • World Leader in Gaming Entertainment

  • Robust benefits package

  • Global career opportunities

Our Values

  • All about the Player

  • Talent Unleashed

  • Collective Brilliance

  • Good Business Good Citizen

The US based roles may require registration with the Nevada Gaming Control Board (NGCB) and/or other gaming jurisdictions in which we operate.

Travel Expectations

Up to 25%

Pay Range

$62,078 - $115,287 per year

Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity.

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About The Company

Aristocrat Leisure Limited is an ASX20 listed company and one of the world’s leading providers of gaming solutions. We’re licensed in over 300 jurisdictions and operate in over 90 countries around the world. We’re also proud to have a team of over 7000 employees that deliver outstanding results by pushing the boundaries of innovation, creativity and technology each day. We offer a diverse range of products and services including electronic gaming machines, social gaming and casino management systems, but it doesn’t stop there. Despite our global presence and exponential growth, we remain an ideas company at heart that is committed to delivering outstanding results for our customers and players and an unparalleled experience for our employees, who have the opportunity to grow, be inspired and be the best they can be.


Our values of Talent Unleashed, All About the Player, Collective Brilliance and Good Business, Good Citizen guide and inspire us to live our mission of bringing joy to life through the power of play – every day.  


Come and join us – let’s play!


𝘗𝘭𝘦𝘢𝘴𝘦 𝘣𝘦 𝘢𝘭𝘦𝘳𝘵 𝘵𝘰 𝘴𝘤𝘢𝘮𝘴 𝘰𝘧𝘧𝘦𝘳𝘪𝘯𝘨 𝘦𝘮𝘱𝘭𝘰𝘺𝘮𝘦𝘯𝘵 𝘰𝘱𝘱𝘰𝘳𝘵𝘶𝘯𝘪𝘵𝘪𝘦𝘴. 𝘈𝘯𝘺 𝘤𝘰𝘮𝘮𝘶𝘯𝘪𝘤𝘢𝘵𝘪𝘰𝘯 𝘵𝘰 𝘤𝘢𝘯𝘥𝘪𝘥𝘢𝘵𝘦𝘴 𝘳𝘦𝘨𝘢𝘳𝘥𝘪𝘯𝘨 𝘦𝘮𝘱𝘭𝘰𝘺𝘮𝘦𝘯𝘵 𝘰𝘱𝘱𝘰𝘳𝘵𝘶𝘯𝘪𝘵𝘪𝘦𝘴 𝘢𝘵 𝘈𝘳𝘪𝘴𝘵𝘰𝘤𝘳𝘢𝘵 𝘰𝘳 𝘪𝘵𝘴 𝘴𝘶𝘣𝘴𝘪𝘥𝘪𝘢𝘳𝘪𝘦𝘴 𝘸𝘪𝘭𝘭 𝘤𝘰𝘮𝘦 𝘧𝘳𝘰𝘮 𝘢𝘯 @𝘢𝘳𝘪𝘴𝘵𝘰𝘤𝘳𝘢𝘵.𝘤𝘰𝘮, @𝘣𝘪𝘨𝘧𝘪𝘴𝘩𝘨𝘢𝘮𝘦𝘴.𝘤𝘰𝘮, @𝘱𝘪𝘹𝘦𝘭𝘶𝘯𝘪𝘵𝘦𝘥.𝘤𝘰𝘮, 𝘰𝘳 @𝘱𝘳𝘰𝘥𝘶𝘤𝘵𝘮𝘢𝘥𝘯𝘦𝘴𝘴.𝘤𝘰𝘮 𝘦𝘮𝘢𝘪𝘭 𝘢𝘥𝘥𝘳𝘦𝘴𝘴. 𝘍𝘳𝘰𝘮 𝘵𝘪𝘮𝘦 𝘵𝘰 𝘵𝘪𝘮𝘦, 𝘈𝘳𝘪𝘴𝘵𝘰𝘤𝘳𝘢𝘵 𝘮𝘢𝘺 𝘶𝘴𝘦 𝘢𝘯 𝘦𝘹𝘵𝘦𝘳𝘯𝘢𝘭 𝘢𝘨𝘦𝘯𝘤𝘺 𝘧𝘰𝘳 𝘳𝘦𝘤𝘳𝘶𝘪𝘵𝘮𝘦𝘯𝘵 𝘱𝘶𝘳𝘱𝘰𝘴𝘦𝘴, 𝘩𝘰𝘸𝘦𝘷𝘦𝘳 𝘵𝘩𝘦𝘺 𝘸𝘪𝘭𝘭 𝘯𝘦𝘷𝘦𝘳 𝘳𝘦𝘲𝘶𝘦𝘴𝘵 𝘱𝘢𝘺𝘮𝘦𝘯𝘵𝘴 𝘰𝘧 𝘢𝘯𝘺 𝘴𝘰𝘳𝘵.

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