Office Coordinator

ComeOn Group in short

Founded in 2008, ComeOn Group is a leading global player in the rapidly growing iGaming market. Having launched its first online brand in 2010, ComeOn Group is running a wide range of exciting brands across multiple markets. Managing a multi-brand portfolio on its proprietary platform, offering a secure, innovative, and entertainment-driven player experience in both casino and sports. ComeOn Group is an international employer within the iGaming industry and has over 500 talented employees across 7 main locations.

Location: Malta - On-site

We are on the lookout for an enthusiastic and detail-oriented Office Coordinator to join our team. In this essential role, you will be the heartbeat of our office, ensuring everything runs like clockwork while cultivating a welcoming and inspiring environment for all employees.

You will play a crucial part in enhancing the workplace experience by collaborating closely with our People & Culture team across multiple locations. Your contributions will not only support daily operations, but also enrich our organisational culture through innovative solutions and thoughtful engagement initiatives.

As the go-to person for all facility-related matters, you'll have the opportunity to implement creative ideas, coordinate exciting events, and ensure our workspace reflects the dynamic spirit of ComeOn Group. If you are passionate about creating a positive workplace atmosphere and thrive in a fast-paced environment, we want to hear from you!

Responsibilities:

• Be the First Point of Contact:
• Assist with onboarding and offboarding processes
• Help new joiners adapt to the office environment by greeting them with a smile and preparing welcome packs, probation giveaways, anniversary gifts, and virtual cards
• Provide employees with lockers and maintain an up-to-date locker system
• Maintain a daily presence in the office from 8 AM to 5 PM.

• Administrative Support:
• Perform general office tasks such as managing emails, meeting room bookings, and also handling incoming/outgoing mail and other correspondence
• Assist with booking travel arrangements, including flights, taxis, hotels, and the company apartment
• Coordinate arrivals and departures in the company apartment
• Handle all office-related invoices, ensuring timely payments are made
• Manage petty cash flow
• Create and share sign-up sheets and posters for events and office meals

• Event & Activity Coordination:
• Brainstorm and collaborate with the Culture team to organise fun and engaging events
• Maintain an eventful yearly events calendar for the office

• Vendor & Supplies Management:
• Be the first point of contact for vendors and build new business relationships
• Keep track of office supplies, place orders, and ensure the workspace is cosy and functional

• Facilities & Maintenance:
• Proactively maintain high standards in the office and conduct routine checks to ensure safety and security
• Work closely with the Housekeeping team and other contractors to manage day-to-day office and facilities tasks
• Schedule preventive maintenance and repair appointments and recommend improvements to the Facilities Manager

• Health & Safety:
• Assist in ensuring compliance with health and safety policies
• Respond appropriately to emergencies or urgent issues
• Coordinate company-provided training courses for staff

• Team Support:
• Provide administrative support for internal departments and special projects
• Support the People Operations team with various tasks

• Manual Handling:
• Occasionally lift, carry, push, or pull office supplies and equipment
• Perform minor tasks like setting up and rearranging office furniture and equipment
• Follow safe lifting practices to prevent injury

About you:

• At least 2 years of experience in a similar role
• Previous experience in event management
• Qualification in Health & Safety Management is considered an asset
• You have a warm and welcoming personality
• Excellent time management and organisational skills are your strengths
• You are proficient in Google apps and adept at internet searches
• You possess strong communication skills
• You are self-motivated with robust problem-solving abilities

So what can you expect from ComeOn as a place of work? 

• A competitive remuneration package including a company bonus scheme! 💰
• Fantastic quarterly team events and weekly company events 😎
• A one-time bonus to help you set up a comfortable workstation at home (we’re truly Hybrid!)
• Wellbeing allowance 
• A comprehensive, International Private Health Insurance
• Breakfast at the office on Tuesdays
• Lunch at the office on Mondays and Wednesdays

At ComeOn, we've embraced a Hybrid Work model, giving our employees the flexibility to work some days at home. Our offices are thoughtfully designed to support this model, featuring practical workspaces for focused efforts and collaborative zones for dynamic creative exchanges. We believe in the power of collaboration to drive innovation and success. While our offices are known for their vibrant atmosphere, rest assured that our primary focus is on achieving results together. We prioritize efficiency and maintain a balance between hard work and camaraderie. When you visit our offices, expect a warm welcome and professional support. Choose ComeOn for your next career move, and experience a workplace that values productivity, teamwork, and the spirit of collaboration.

At ComeOn Group we value diversity and we take concrete action to ensure fairness in our recruitment process. We are committed to assessing candidates on their merit without discriminating against any applicant for whatever reason that is protected by law. We truly value you, as you are.

Want to know more about us just visit our website www.comeon-group.com or any of our social media channels to take a deep dive into our culture!

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