Administrative/Office Support

1 Month ago • All levels

Job Summary

Job Description

The Administrator is responsible for defined work or projects with moderate complexity. They will follow an individual work plan, meet day-to-day short-term objectives, and resolve issues through immediate action or short-term planning. This role involves providing office leadership, administrative support, developing presentations and reports, planning events, and interacting with various stakeholders. The administrator will also oversee office procedures, supervise the purchase of supplies, assist with interviews, train personnel, and provide documentation for the administrative staff.
Must have:
  • Provide office leadership and administrative support.
  • Perform a variety of administrative support activities.
  • Develop presentations and KPI reports.
  • Work with external customers on meeting agendas and events planning.
  • Interface with other areas, governmental agencies, media, and community leaders.
  • Maintain the office procedures manual.
  • Supervise purchase of office administrative supplies and services.
  • Assist with interviews, recommend for hire, and train new personnel.
  • Provide documentation of procedures for administrative staff.
  • Bachelor’s degree from an accredited university.
Good to have:
  • Maintain confidential information.
  • Be flexible with scheduled.
  • Effectively interface with all levels of the organization.
  • Have high level of proficiency in Word, Excel, PowerPoint and Outlook.
  • Handle confidential and sensitive material.
  • Adapt to ever changing priorities.
  • Have strong organizational, time management and prioritization skills.
  • Prepare business letters, proposals, summaries, and reports.
  • Work independently with minimal direction.
  • Be resourceful, proactive, assertive, detail oriented, and energetic.
  • Work well in team environment and to perform under pressure.
  • Support multiple projects and balance conflicting needs.
  • Knowledge of Mexican Labor laws and procedures.

Job Details

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Essential Functions / Responsibilities

The  Administrator is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning.

  • · Provide office leadership and administrative support for a member (s) of the leadership team.
  • · Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.
  • · Develop presentations, training,  KPI reports, using the Microsoft toolkit
  • · Work with external customers on meeting agendas and events planning.
  • · Provide leadership and direction to executive administrators on staff.
  • · Review and respond to emails and phone calls from other key management personnel across Wabtec as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
  • · Interface with other areas, governmental agencies, media and community leaders.
  • · Responsible for maintaining the office procedures manual.
  • · Supervise purchase of office administrative supplies and services.
  • · Assist with interviews, recommend for hire, and train new hourly and administrative personnel.
  • · Provide documentation of procedures for administrative staff.

Qualifications / Requirements

· Bachelor’s degree from an accredited university. Business Administration, Degree in psychology, Communications, Bachelor in Law is desirable.

Desired Characteristics

  • · Ability to maintain confidential information
  • · Flexibility with scheduled
  • · Ability to effectively interface with all levels of the organization, including Business Leaders.
  • · High level of proficiency in Word, Excel, PowerPoint and Outlook
  • · Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner.
  • · Able to adapt to ever changing priorities.  
  • · Strong organizational, time management and prioritization skills.
  • · Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech.
  • · Ability to work independently with minimal direction.
  • · Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
  • · Ability to work well in team environment and to perform under pressure and against tight deadlines
  • · Ability to support multiple projects and balance conflicting needs
  • · Knowledge of Mexican Labor laws and procedures.

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.  

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

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About The Company

Want to move the world? Want to innovate and bring that innovation to life? At Wabtec, we are in the business of realizing potential – that of the transportation industry, and yours! Drawing on nearly four centuries of collective success across the vibrant portfolios of Wabtec, GE Transportation and Faiveley Transport, we offer employees hands-on opportunities all over the world to shape the future of transportation – as well as their own. Wabtec is focused on performance that drives progress, leveraging our digital expertise, technological innovation, and world-class manufacturing and services to create transportation solutions that move and improve the world. Along with our industry-leading portfolio of products and solutions for the rail and transit industries, Wabtec is a leader in mining, marine, and industrial solutions.

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