Coordinator, Legal Ops

About the Role & Team

The Legal Operations Department is a strategic partner to the Disney Legal and Global Affairs organization, and a key role to help things run smoothly within Legal Operations is the Coordinator. This role will coordinate and facilitate events, logistics and serve as a critical triage point to getting people to the resource they need.

What You Will Do

Records

• Serves as the contact point for visiting vendors and legal team members, coordinating schedules and ensuring logistics during visits.
• Maintains the ordering process for box retrievals and returns to ensure timely and accurate handling of physical documents.
• Shifts and organizes boxes on shelves, and transports between rooms to maintain workflow and accessibility.
• Tracks and manages box inventory by maintaining accurate data in spreadsheets and database to ensure proper documentation and easy retrieval.
• Coordinates with legal and research teams to provide timely updates on order status and box locations.
• Assists with the intake process for offsite storage and scanning of boxes.
• Prepares weekly scanning projects ensuring all boxes are labeled, recorded, and ready for digitization.
• Conducts quality assurance checks for accuracy and completeness of scanned documents.
• Maintains box schedule for disposition or offsite storage in compliance with retention policies.

Updating the LGA Insider

• Make simple updates to content on the Insider as a communication vehicle.

Events

• Arrange all logistics and details to ensure various legal events and activities are seamless and properly coordinated with the Company’s relevant departments, including hosting Zoom/Teams sessions.
• Ensure smooth running facilities support (ordering supplies, escalating issues, providing forms for visitors, parking passes).
• Provide Departmental event management and communications support.
• Provide general administrative support to the Legal Administrative Department as needed.

Required Qualifications & Skills

• Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.
• Facility with web-publishing tools, communications platforms, basic project management principles preferred.
• Must be service focused and dedicated to making the overall project team successful.
• Excellent verbal and written communication.
• Strong analytical and problem-solving abilities with an instinct for efficiency.
• Ability to work independently and manage multiple task assignments.
• Strong problem solving and troubleshooting skills with the ability to exercise mature judgment.
• Proactive by nature and aggressive willingness to follow through.
• Ability to lift boxes up to 25lb.

Preferred Qualifications

• 1-3 years’ related experience preferred

Education

• Bachelor's degree and/or equivalent work experience

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