Corporate Executive Admin

Job Description

• Exercise high- level discretion and independent judgment with respect to matters of significance.
• Complete a broad variety of administrative tasks proactively for C- level executives including managing active calendars, completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure calendar is followed and respected.  Evaluate the importance of requests and make decisions about whether they should be scheduled immediately, deferred, or redirected.
• Research, prioritize and follow up on incoming issues and concerns addressed to the executive team, including those of a sensitive or confidential nature.  Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between executives’ offices and internal departments.
• Works closely and effectively with the C- level executives to keep all informed of upcoming commitments and responsibilities, following up appropriately.  Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping everyone updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which will have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executives’ ability to lead the company.
• Ensure that the executive’s time is being used for both long-term strategic planning and immediate, high-priority concerns.

• High School or GED required
• Bachelor’s degree in business
• preferred, or equivalent work experience
• 5 -10 years’ experience supporting C-level executives.
• Strong computer skills with advanced knowledge of MS Office Suite
• Strong clerical and organizational skills with strict attention to detail
• Possess excellent grammar, writing and proof-reading skills