SENIOR EXECUTIVE / ASSISTANT MANAGER - PAYROLL AND OPERATIONS, HR

Job Title: Senior Executive / Assistant Manager - Payroll and Operations, HR

Department: Human Resources

Location: Andheri, Mumbai

White Turtle Studios, A Trailer Park Group Company, is a full-service agency specializing in content creation, static and entertainment marketing. Trailer Park is uniquely positioned to make, market, and distribute content for its diverse client portfolio of top entertainment studios and major brands by combining storytelling expertise with large-scale production resources. With content creation at the centre, we support our clients with strategy, creativity, and the latest in digital services.

We are a creative agency with 130+ employees in Mumbai. We have an unparalleled team and believe that talent and passion have no limits. Our Mumbai office has an expansive portfolio spanning multiple digital first OTT campaigns across different Indian languages, high-profile theatrical, static, and ed-tech campaigns, and content production.

White Turtle Studios, A Trailer Park Group Company, is looking for an experienced and skilled Payroll Specialist to join us as we build our team in Mumbai.

Position Summary

Payroll Specialist is responsible for a wide range operations to deliver employees’ pay on time and accurately, for India & UK. You will own the performance and the operational excellence of the countries you look after, but also the quality of the entire Payroll Employee Experience.

Essential Job Functions 

• Processing payroll
• Maintain payroll information by designing systems, directing the collection, calculation, and entering of data. 
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/division transfers. 
• Pay employees by directing the production and issuance via electronic transfers to bank accounts. 
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages. 
• Implement all other operations related to Payroll: pre-payroll operations (collection of data, import...), post-payroll transactions (tax & benefits payments, social security fillings, PF contributions etc.) - in line with local requirements,
• Determine payroll liabilities by approving the calculation of employee income and taxes, and workers compensation payments. 
• Be accountable for the efficiency and quality of the designated countries, and taking proactive measures to correct/improve (if necessary), ensure that all issues are addressed and resolutions put in place in a timely manner,
• Propose changes to current practises to improve efficiency, employee experience and compliance.
• Balances payroll accounts by resolving payroll discrepancies.
• Provide payroll information by answering questions and requests.
• Maintain payroll guidelines by writing and updating policies and procedures.
• Comply with central, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Other HR activities

• HR Audits & Employee Surveys: To assist in HR audits and Employee surveys and work on the corrective measures.
• Employee Life cycle management, HRMS and data management, Monthly reporting, Payroll and statutory compliance management.
• Contributing and coordinating in Employee Engagement activities or various other projects as and when required.
• Prepare various MIS reports – Headcount, Budgeting etc.
• Vendor Coordination
• Background verification
• Onboarding and offboarding
• Maintaining Employee Personal Records.
• Managing Time Attendance & HRIS Software, for EC, Payroll and C&B Module
• Conduct periodic audits, prepare and present reports.

Job Related Qualification Standards 

• Proven track record in processing payroll, ideally acquired in multinational and multi- sites companies, including exposure to India (required) and UK payroll (good to have)
• Total 8-10 years of HR experience end to end payroll management.
• 3-5 years of HR experience including managing processes, people management, data entry management. 
• 3-5 years of experience managing and processing payroll for India and UK (good to have)
• Experience with Compensation and Wage Structure, Benefits Administration, Worker Compensation, Employment Law, and Developing Standards.
• Good knowledge of Labour Laws and country practises
• Bachelor’s Degree Required (HR Certification a plus)
• Must be detailed oriented and accurate with data. 
• Ability to manage HR data and generate reports from various data systems.  
• High level of computer expertise including word processing, spreadsheet and presentation applications.
• Must have the ability to respond and interact with all levels of organizational staff.  

Knowledge/Skills 

• Must have excellent communication skills, both verbal and written. - Excellent command of English (ability to make presentations in front of international partners).
• Excellent interpersonal, presentation, and reporting skills. 
• Works collaboratively and proactively on multi-functional teams. Open to feedback. 
• Consistently communicates using appropriate methods for the situation and audience in a clear, concise and professional manner. 

Remarks:  Management has the right to add or change duties and job requirements at any time.  In addition, the employer may consider whether the individual applying for or holding the position is qualified.  There are two steps involved in this determination.  The first concern whether the applicant or current employee satisfies the prerequisites for the position.  The second step involves whether or not the person can perform the essential job functions with or without reasonable accommodation. 

WORKING WITH US

Great work is only possible with great people. We want to find people who believe in our mission, vision and values and feel inspired to grow while they’re here.

OUR PEOPLE AND CULTURE

We strive to create an inclusive culture that empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and bring creativity and innovation to everything we do. We want Trailer Park Group to be one of the most rewarding places you will ever work.

PROFESSIONAL DEVELOPMENT

We believe there’s always room to learn from entry-level employees to senior leaders. We offer a best-in-class editor training program and opportunities to build new skills, develop as managers and leaders, and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our staff have various opportunities to grow throughout their career.

At Trailer Park Group (Trailer Park, Art Machine, Mirada Studios, Mutiny, MXW, White Turtle Studios, TPG Studios, and Dark Burn Creative), we want to improve the state of our world. We are responsible for driving equality and inclusion in our communities and workplaces. We are committed to hiring and retaining a diverse workforce. We view everyone as an individual and understand that inclusion is more than just diversity – it’s about belonging. We celebrate that everyone is unique, which makes us so good at what we do. We pride ourselves on being a company that embraces difference and represents our global clients.