Administrative/Office Support

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Essential Functions / Responsibilities

The  Administrator is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning.

• · Provide office leadership and administrative support for a member (s) of the leadership team.
• · Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information.
• · Develop presentations, training,  KPI reports, using the Microsoft toolkit
• · Work with external customers on meeting agendas and events planning.
• · Provide leadership and direction to executive administrators on staff.
• · Review and respond to emails and phone calls from other key management personnel across Wabtec as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
• · Interface with other areas, governmental agencies, media and community leaders.
• · Responsible for maintaining the office procedures manual.
• · Supervise purchase of office administrative supplies and services.
• · Assist with interviews, recommend for hire, and train new hourly and administrative personnel.
• · Provide documentation of procedures for administrative staff.

Qualifications / Requirements

· Bachelor’s degree from an accredited university. Business Administration, Degree in psychology, Communications, Bachelor in Law is desirable.

Desired Characteristics

• · Ability to maintain confidential information
• · Flexibility with scheduled
• · Ability to effectively interface with all levels of the organization, including Business Leaders.
• · High level of proficiency in Word, Excel, PowerPoint and Outlook
• · Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner.
• · Able to adapt to ever changing priorities.  
• · Strong organizational, time management and prioritization skills.
• · Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech.
• · Ability to work independently with minimal direction.
• · Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
• · Ability to work well in team environment and to perform under pressure and against tight deadlines
• · Ability to support multiple projects and balance conflicting needs
• · Knowledge of Mexican Labor laws and procedures.

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